# The Menu and Toolbar Items

&kpresenter; presents different types of interfaces for you to interact with the program. Perhaps the most familiar type of interface is the menu which appears on the top of the &kpresenter; window.

The menus
The menus

Clicking on the menu items gives you a list of commands from which you can choose the one you want. Many of the commands can also be accessed directly by holding down &Ctrl; or &Alt; and pressing another key on your keyboard. In the next section, each of the menu commands is described in brief.

In addition to the menus, &kpresenter; also has a set of toolbars. Each toolbar consists of a collection of icons. A toolbar icon often presents a convenient shortcut to a command that is found in one of the menus.

Each toolbar has a thin stippled area, which acts as a handle for that toolbar. The stippled area is shown highlighted in red in the screenshot below:

The toolbars
The toolbars

Clicking on the toolbar handle results in that toolbar being flattened so that you have some extra space for viewing the main editing window:

Flattened toolbar
Flattened toolbar

Clicking on the toolbar handle a second time brings the toolbar back. You can also move the toolbar around by dragging the handle. Toolbars can be docked or attached to any side of the &kpresenter; window. If you like, you can also have the toolbar float in its own window, separated from the main &kpresenter; window as shown in the screenshot below:

Floating toolbar
Floating toolbar

If you don't like dragging toolbars around, right click on the handle and a menu pops up as shown in the screenshot below:

Toolbar context menu
Toolbar context menu

The first few items in the pop-up menu have to do with the placement of the toolbar. You can choose any of the four sides of the &kpresenter; window, or have the toolbar float in a separate window. Choosing Flat hides the toolbar. (If you right click on the handle of a hidden toolbar, this item appears as Unflat instead.)

Choosing the last item in the menu, Mode, leads to an additional menu which lets you control the appearance of the items in toolbar. This additional cascading menu is shown in the screenshot below:

The toolbar modes menu
The toolbar modes menu

The default view of the toolbar is icons only. In this view, if you don't know what a particular icon means, you can hold the mouse over the icon, and after a second or so, a little hint pops up in a highlighted text box as shown in the screenshot below:

Tooltips
Tooltips

You can choose to display the toolbar items as text instead of icons, or even to combine both icons and text. If you want both text and icons, the cascading menu allows you to select whether the text appears beside the icons or below them. All four styles of displaying toolbar items are shown in the screenshot below:

The toolbar styles
The toolbar styles

The &kpresenter; menus are discussed in the following sections.

## File Menu

The File Menu
The File Menu

&Ctrl;N File New

  Begins a new presentation. The Choose dialog will open, allowing you to choose a template for your presentation.

&Ctrl;O File Open

  Opens an existing presentation. A standard &kde; file open dialog will appear, allowing you to choose a file to open.

File Open Recent

  Displays a list of recently opened files for you to choose from.

&Ctrl;S File Save

  Saves the currently open presentation. If you have not previously saved it, you will be asked to name the file. If you have previously saved the presentation, it will be resaved with the same name.

File Save As...

  Saves the currently open presentation with a new name.

File Create HTML Slideshow...

  Starts the HTML wizard, which is described in the section .

File Create Template From Current Slide...

  Allows you to save the current slide as a template. In future the template will be available for you to use to build slides with. Creating a template is further discussed in section .

File Use Current Slide As Default Template

  Sets the current slide as your default template. Especially useful if you have created a template of your own to fit into corporate style guidelines, or if you just use a particular layout very often.

&Ctrl;P File Print...

  Prints the presentation. More precisely, it opens the print settings dialog, where you can adjust the settings before printing your presentation.

File Print Preview...

  Displays the presentation with a &PostScript; viewer, exactly as it would look if printed.

File Document Information...

  Allows you to enter information about the document. This includes information about the author, and an abstract on the documents contents.

&Ctrl;W File Close

  Close the current presentation. You will be given an opportunity to save any changes first.

&Ctrl;Q File Quit

  Close &kpresenter;. You will be given an opportunity to save all changes in all open presentations first.

## Edit Menu

The Edit Menu
The Edit Menu

&Ctrl;Z Edit Undo: Last task

  Undo the last action you performed.

&Ctrl;&Shift;Z Edit Redo: Last undone task

  Redo the last action you undid. If you have not undone any actions, or the last undo action is not reversible, this menu item will instead read No Redo Possible and is disabled.

&Ctrl;X Edit Cut

  Copy the selected item to the clipboard, and remove it from the document.

&Ctrl;C Edit Copy

  Copy the selected item to the clipboard, while leaving it intact in your presentation.

&Ctrl;V Edit Paste

  Insert the contents of the clipboard into your presentation.

&Ctrl;Del Edit Delete

  Remove the currently selected item from your presentation.

&Ctrl;A Edit Select All

  Select all the objects and text on the current slide.

Edit Copy Page

  Copy the current slide to the clipboard.

Edit Duplicate Page

  Insert an exact copy of the current slide.

Edit Delete Page...

  Delete the current page from the presentation. You will be asked to confirm this action.

&Ctrl;F Edit Find...

  Search for text within the presentation.

Edit Header/Footer...

  Insert a header and/or footer into the presentation. This will display on every page.

## View Menu

The View Menu
The View Menu

View New View...

  Opens another window with the same presentation loaded so you can work on more than one slide at a time.

View Close All Views

  Close all views on the presentation. You will be given a chance to save any changes, or to cancel closing.

View Split View

  Splits the window into two (or more) views on the same presentation. The default split is horizontal.

View Remove View

  Close only the currently active view. The presentation, and any other views you have open, remain open, and any changes you have made remain unsaved.

View Splitter Orientation

  Toggle the split view between Horizontal (the default) and Vertical.

View Show Sidebar

  Toggle the display of the sidebar where you can see an overview of all the slides in your presentation.

## Insert Menu

The Insert Menu
The Insert Menu

F2 Insert Page...

  Add a new page to your presentation. A dialog will open allowing you to choose a template, and whether to insert the new page before or after the currently selected page.

F3 Insert Picture...

  Insert a raster image. These are not as easily scaleable as vector images or clipart. &kpresenter; currently understands many formats, including `.tiff`, `.jpg`, `.png` and many more.

F4 Insert Clipart...

  Insert scaleable clipart in vector format. &kpresenter; can currently import clipart in the `.wmf` or Windows Meta File format, which is common on &Windows;.

Insert Scan Image...

  Scan an image with a scanner. This requires you have a scanner installed. TODO: Document how to set up a scanner that &kpresenter; can use.

## Format Menu

The Format Menu
The Format Menu

Format Pen And Brush...

  Brings up a dialog box that modifies the thickness, style (dashed or solid) color and thickness of a line.

  It also gives you the Brush (paint bucket or flood fill) options. Note that if you have a line selected, it only gives you the line options, but as a solid shape has both a line around the outside and an area to fill in the middle of the shape, it will give both dialogs.

  It also gives both if nothing is selected. The Brush allows both plain color fills and several gradients. By moving the dialog box out of the way and clicking Apply, you can see the effect of your changes. The OK button closes the dialog box.

Format Configure Pie/Arc/Chord...

  You must first make a pie slice, an arc or a chord using the fifth tool down on the toolbar to the left of the work area. Once a shape has been made, you can change it to one of the other options and alter the shape by putting in different values in the boxes. The Length box has the most noticeable effect and is the one to use to change the shape from the default to what you need.

Format Configure Rectangle...

  Draw a rectangle and it has right angles at each corner. The dialog box allows you to set the X and Y values (either type in a number, use the slider or spinbox arrows) to make rounded corners on your box. If you set both values to 99, your rectangle becomes a circle if it started off fairly square or an elipse if it was longer on one axis.

&Ctrl;L Format Lower Objects

  When you draw a new object (&eg; a rectangle), it is on an invisible layer. Newer objects (drawn after it) are on a layer above it, and if both are in the same place, the newer object will be the one on top. If this is not what you want, you can use &Ctrl;L to make a newly drawn object go behind one you drew earlier.

&Ctrl;R Format Raise Objects

  Raises an object drawn earlier to be in front of an object drawn after it

Format Rotate Objects

  This gives you the option to rotate a selected object by either 90, 180 or 270 degrees or by any other value. Click the Custom Radio button and use the slider to move the preview to whatever value you need. If you are not sure, choose 20 degrees (or some other small value) and hit Apply several times until you are happy with the result. What's the zero degrees Radio button for? It is an undo button. It sets the object you have rotated back to its original position.

Format Shadow Objects

  This put as colored copy of either text or a drawn object behind it. You can make nice dropped shadows for logos with this tool. To make it work with text, ensure that you have the text box selected (you will see the six small black boxes around the outline) You choose the color, select which way the shadow is going to fall and select a distance. For text it looks nice if you set the distance to two or three. Click Apply to see the result.

Format Group Objects

  If you are drawing, you might want to make something out of several rectangles or circles. Arrange the individual parts where you want them, select one, then hold down the Shift key as you click in the others you want to group together. Click Group objects and from then on they act as if they are just one thing. It glues things together.

Format Ungroup Objects

  If you decide that you want to alter an object that is made out of several pieces, you can unglue it with this tool. Click somewhere away from the object to deselect it, then click to select one of its parts.

Format Align Objects

  Align Objects has another menu as part of it. Select an object that you have drawn or some text (ensure that you have the text box selected, you will see the six small black boxes around the outline) and click one of the options. The selected object moves to the left, top center or wherever you have chosen. It's useful for page layout when you want some text boxes to align neatly on one side of the slide you have made.

Format Page Layout...

  Allows you to set the page details. You can specify the margins, the orientation, either portrait (higher than wide) or Landscape (wider than high) formats. There are many templates, such as screen, A4, US legal.

Format Page Background...

  Allows you to alter the background to your presentation slides. Your options are color, (which lets you set either a plain color or one of many gradients) Clipart (which gives a dialog box to let you find your clipart on your hard drive) or picture, which again gives a dialog box to find the picture you want.

  If you want a plain color, click in the box to select it. Gradients only work when you have chosen two colors. The picture option allows you to center the picture, zoom it to cover the entire slide (if it is smaller than the screen, this is very useful) or tile it. This is used when you want a small pattern to repeat across the page. It's probably best used with patterns rather than pictures of logos.

  You can get rid of a picture by selecting another one or choosing a color/gradient.

## Text Menu

This menu modifies text and gives a few word processing tools to use when you are making presentations with text rather than drawings in them.

The Text Menu
The Text Menu

To have any effect you must have first created some text by making a text box (the tool to the left of the main screen with ab in the center). Once you have a text box, double click inside it to make the insertion point appear. It looks like a vertical line. Write a few words, &eg; `Kpresenter can do everything I need`, then sweep across the text while holding the left mouse button to highlight it. It should make a gray rectangle appear behind the text. Anything included within the rectangle will be affected by the tools you use under this menu.

Text Font...

  You have to click the Font menu entry to show the dialog box.

  The font option dialog
  The font option dialog

  This lets you change the font you are using, the style &eg; change from Bold to Italic, the size and the character set. A preview window shows how it will look, click Ok to change the selected text in your presentation or Cancel to return without making changes.

Text Color...

  The Color menu entry has an underlined letter A to the left to show that there is an icon on a taskbar that you can use.

  This tool is used to change the color of the selected text.

  The color selector
  The color selector

  The Color Selector dialog has a series of useful tools.

  On the left is a box with various colors in it. Clicking on the color you want selects it and makes it appear in the square box in the lower center of this dialog box.

  To the right of the colored box is a vertical greyscale slider tool. You can make the color you have chosen darker or lighter by sliding the small triangle to the right or clicking in the slider box itself.

  Underneath the color choice box on the left are values for H, S & V (Hue, Saturation and Value) and R, G & B (Red Green and Blue). Color values can be typed into the boxes if you want to match a known color used in a drawing or picture.

  On the top right is a drop down box. The default display is Recent Colors. Click the colored square you want in the display to choose it. Custom Colors allows you to maintain a separate group of colors you prefer to use. Once you have found a color you like, add it to this group with the Add to Custom Colors button underneath this dialog box. There is no tool provided to remove colors from this.

  40 Colors and Web Colors might be used if you wanted to make a web page with a small number of colors to keep the file size small for faster downloads. The Royal group gives colors from brown to purple via yellow and blue. Named Colors are a nice spread of colors with names.

  At the bottom of the right side we have a color picker. It is the pipette icon from art programs. If you have a picture displayed on your screen, you can choose a color you like from the picture. Click the tool, then click on the picture to select a color you like. Underneath is the name of the color (if it has one) and the HTML value (starting with `#`) of the color. If you want the text in a web page to match a color you have chosen, you can put this value in your html code.

  Once you have a color you like, click Ok to change its color on the page or Cancel to return without making changes.

Text Settings

  Settings has a spanner to the left to show that there is an icon to use on the toolbars. This allows you to tell &kpresenter; how to display an Unsorted list, better known as bullet points.

  Configuring bullet points
  Configuring bullet points

  You can have four levels of indented bullet points (useful if you are making a list of items under a bullet point, then another list under that one). You can have filled or outline circles and squares are your bullet points.

  A nice touch is the ability to specify the color of the bullet points. The black bars in the diagram are color selection dialog boxes. Click inside to modify the color of the bullet points.

  The spacing of the lines, paragraphs and margins of the bullet point list can also be modified using the tools on the right. Underneath is an area that has been created for a enumerated (numbered) list. If this is grayed out it has not yet been written.

&Alt;L Text Align

  Align has a sub-menu giving three options: Align Left, Align Center and Align Right and also shows the keyboard shortcuts to use.

  Text is usually aligned at the left margin of a text box. If was want it to align to the right or would like it centered, we can use this tool.

Text Type

  Type allows us to make an Unsorted list (bullet points) or remove them by making them Normal Text.

&Ctrl;+ Text Increase Depth &Ctrl;- Text Decrease Depth

  Increase Depth and Decrease depth move the Unsorted List paragraph to the right (Increase Depth) or back to the left (Decrease Depth).

  &kpresenter; gets clever with bullet points
  &kpresenter; gets clever with bullet points

  The diagram shows indented text, different styles and colors of bullet points.

Text Extend Contents To Object Height Text Extend Object To Fit The Contents

  Extend Contents to Object Height and Extend Object to fit the Contents help to re-size text within the text box or make the text box fit the text you have typed or pasted into it.

## Screen Presentations Menu

The Screen Presentations Menu
The Screen Presentations Menu

Screen Presentations Configure Pages...

Screen Presentations Assign Effect...

Screen Presentations Start

Screen Presentations View Current Page

Home Screen Presentations Go To Start

Page Up Screen Presentations Previous Step

Page Down Screen Presentations Next Step

End Screen Presentations Go To End

Screen Presentations Pen Color...

Screen Presentations Pen Width #

Screen Presentations Open Presentation Structure Editor

## Tools Menu

The Tools Menu
The Tools Menu

The Tools menu contains details of keyboard shortcut keys. (Note that the Insert menu has three other shortcut keys: Insert Page with F2, Insert Picture with F3, and Insert Clipart with F4).

If you prefer to use both hands, you can draw with the mouse and change what you are doing without having to move the pointer to click on the Toolbar Icon. For example, draw a rectangle (F7 key) and when you have finished, the F5 key will put the mouse back into the select mode.

F5 Tools Mouse

  Use the mouse to draw with.

F6 Tools Line

  Draw a straight line. Click with the left mouse button where you want the line to start, and drag to where you want the line to end. You can select the line later and drag the node handles to resize or scale it.

Tools Freehand

  Draw a freehand shape. Click with the &LMB; to begin, and draw with your mouse. Release the mouse button to stop drawing.

Tools Polyline

  A polyline is a shape made up of straight lines. Click with the &LMB; to begin. Click again where the first line segment should stop, and click again to draw a second line segment connected to the first.

Tools Quadric Bezier Curve

  Click with the &LMB; to begin drawing. Click again to set the endpoint of the curve. Drag the mouse to change the shape of the curve. Click with the &RMB; to finish drawing.

Tools Cubic Bezier Curve

  Click with the &LMB; to begin drawing. Click again to set the endpoint of the curve. Drag the mouse to change the shape of the curve. Click with the &RMB; to finish drawing.

F7 Tools Rectangle

  Draw a rectangle. Click with the &LMB; to begin the rectangle, move the mouse to where you want the opposite corner to be, and click again.

  Click with the &RMB; on the rectangle and choose Configure Rectangle to change the sharpness of the corners, and to fill in the rectangle with color or not.

F8 Tools Circle/Ellipse

  Draw a circle or ellipse. Click with the &LMB; to begin the circle, move the mouse to where you want the opposite side to be, and click again.

F9 Tools Pie/Arc/Chord

  Draw a shape shaped like a piece of pie. Click with the &LMB; to begin the shape, move the mouse to where you want the opposite side to be, and click again.

F10 Tools Text

F11 Tools Autoform

  Choose from a variety of predefined shapes. At present, these are arrows, in various directions, and connectors that you can use to construct flow charts.

F12 Tools Diagram

&Ctrl;F1 Tools Table

  The Table menu option requires you to first draw a square or rectangle with the left mouse button held down. It will then give you a menu. You use it when you want to put a spreadsheet into your presentation. The import options are: &kspread;, Gnumeric, &Microsoft; Excel, Quattro Pro, Applix, Text with comma separated values or plain text. You also have options to either insert a recently used document or to start with an empty document.

&Ctrl;F2 Tools Object

  The menu entry Object has a sub-menu. You can choose to import an object created in one of the other &koffice; tools. Again, you must first draw a square or rectangle before it gives you a menu where you can choose a file to import.

## The Settings Menu

The Settings menu allows us to customize &kpresenter;.

Settings menu
The Settings Menu

The top seven menu entries control what toolbars are displayed. Clicking on the tick on the left removes it (or restores it). It's useful if you want a little more working area and do not intend to use one of the toolbars.

Settings Configure Key Bindings

  Configure Key Bindings allows you to assign a keyboard shortcut to actions that &kpresenter; menus or icons contain.

  Customize Keybindings
  Customizing the key bindings

  If you try to assign a shortcut that is already used, it will give you a warning message. Highlight what you want to do (in the picture, I have chosen to make a keyboard shortcut to About KDE).

  Click the radio button to the Custom Key setting and type the key you want to use. I assigned Control key and Y to bring up the About KDE dialog box.

  The button shows what has been assigned. Click OK to make the changes, click Default to restore whatever was assigned as default, click Cancel to do nothing and leave the dialog.

Configure Toolbars allows you to add or delete icons on each of the toolbars.

Configuring &kpresenter;
Configuring &kpresenter;

At the top is a Drop Down box to enable you to choose which toolbar you want to modify. In the picture Koffice Shell is selected. If I want to add the About KDE icon to that toolbar, I click the entry in the left window. The arrow pointing right becomes available, if I click the arrow the About KDE entry is added to the selected toolbar. the left arrow is available when you click in the right side window. It allows you to remove an icon from a toolbar. The up and down arrows become active when items on both sides are selected. You can move the highlight in the right side window up and down with the keyboard arrow keys or by clicking on the arrows with the mouse. The Configure Kpresenter menu entry gives two menu boxes.

Configuring &kpresenter;
Configuring &kpresenter;

The Interface icon on the left allows us to adjust the time settings on the autosave feature. The bottom two sliders allow the Raster settings to be adjusted. This still needs a little more work. They control the minimum size of objects (such as boxes) drawn on screen. You may find that you can not make a box smaller than a certain size.

The second icon is labelled Color

Configuring &kpresenter;
Configuring &kpresenter;

It changes the background color of the text box as you type text in (in the picture, I have made it green. There is a color choice dialog box). The Text boxes are white by default. If you had a dark background color and you wanted to put some white text over it, you could color the text box so that you could see what you were typing. When you have finished, the area around the text would revert to whatever the background color was. The Default button restores the original settings.

## Help Menu

&help.menu.documentation;