# Addressbook

The Addressbook screen, once it has some entries, will look something like this:-

<tr__BANNER__>

Addressbook (3 entries)

Add | | | Transfer | | | Search

<tr__BANNER__>
<tr__ROW1__>
<tr__ROW2__>
<tr__ROW1__>
# |  | Alias | Name | Comment | Address(es) |  | 1. |  | someone | A. Person | Sales contact at Somewhere Company | someone@somewhere.com | Compose | 2. |  | alien | Green Alien |  | alien@domain.otherplanet.com | Compose | 3. |  | group |  | Small group | person@company.co.uk, anotherperson@company.co.uk | Compose

<tr__BANNER__>

Page: |  | /1 |

Add | | | Transfer | | | Search

The addressbook screen has three areas:

- A search dialogue that will allow you to search for users on the local system, or against the University Directory.
- the top and bottom bars, which contain information about the addressbook and links that affect, or act on, the whole addressbook;
- the one-entry-per-line listing of addresses, with links that affect or use just that entry.

## Search Dialogue

Search __SERVICE__ Users searches for local users on the __SERVICE__ system. The search is made against the initial registered name of each user (of the form "A.N. Other") and also against the fullname which can be set using this Webmail interface. Please note: the local search database only stores limited numbers of results. Queries that would return large numbers of results (e.g: Smith) will typically return no results and an explanation to this effect. It is also possible to search for details on a particular __SERVICE__ username or for usernames which match a given set of initials.

Search Directory searches the University Directory. The results will be more comprehensive than the local search database, but does not contain information about recently cancelled accounts.

## Top and bottom bars

These have a group of common elements at the left and right hand sides of the bar, and a unique element in the centre.

### Top bar, unique element

<tr__BANNER__>

Addressbook (3 entries)

This provides a summary of the number of entries in your addressbook.

### Bottom bar, unique element

<tr__BANNER__>

Page: |  | /1 |

The addressbook is presented as a series of pages. The number of entries on each page is set in Manage -> Preferences -> Display. This element shows the current page number and the total number of pages. To change to another page in your addressbook enter the number in the Page: box and then select Go

### Common elements

The four icons, , take you to, respectively, the first, previous, next and last page of addresses. An icon is greyed out, as in the example screen on this page, if the choice is not applicable (in the example there is only one page of addresses).

Add takes you to a blank Addressbook Entry screen.

Remove Marked Entries will remove any entries which have been tagged in the main section.

Transfer takes you to a screen from which you can

- import a Pine-format addressbook on your local system into your Webmail addressbook,
- export your Webmail addressbook to a Pine-format addressbook on your local system,
- import your Pine addressbook on __SERVICE__ into your Webmail addressbook
- export your Webmail addressbook for use with Pine on __SERVICE__.

Search takes you to a screen from which you can search for entries matching your chosen criteria.

## Addressbook list

Each addressbook entry appears on a separate line. There is a difference in the display depending on what screen you were in when you selected Addressbook.

- If you select Addressbook from the majority of screens in Webmail, an individual entry will look like this:

  <TR__ROW1__>
  someone | A. Person | Sales contact at Somewhere Company | someone@somewhere.com | Compose

  - Selecting an entry from the first (Alias) column takes you to the Addressbook Entry screen for that alias, where you can update or delete the entry.
  - Selecting Compose takes you to the Compose screen, with the address of your choice present in the To: field of the message.
- If you select Addressbook from the Compose screen, an entry will look like this:

  <tr__ROW1__>
  someone | A. Person | Sales contact at Somewhere Company | someone@somewhere.com | To Cc Bcc

  An extra element will be added at the top right:-

  <TR__BANNER__>

  - Selecting an entry from the first (Alias) column takes you to the Addressbook Entry screen for that alias, where you can update or delete the entry.
  - Use the check boxes to select addresses for the To:, Cc: or Bcc: fields of your message. Check the boxes you want on one addressbook page, then select the Add marked to draft button. The Status line will be updated to reflect your action, for example

    <tr__STATUS__>
    Status:Added 2 addresses to draft

    After you have done this you can either move to another page of your addressbook, or select Compose from the main toolbar to return to the Compose screen. If you have chosen addresses these will be added to the relevant header fields of your message.

## Sorting

It is possible to temporarily change how you sort the addressbook by selecting Alias, Name, Comment or Address(es) in the column headings. This will sort in ascending order; it is possible to reverse the selected sort order by reselecting your chosen column.