# Addressbook Entry and Addressbook Entry Update

The screen below is that reached by selecting Add a new entry from the main Addressbook list screen. If you are updating an existing entry the title of the screen is changed to Addressbook Entry Update and the buttons at the bottom of the screen differ as described in the text below.

## Addressbook Entry

Alias |
Name |
Comment |
Address(es) |

## The address book form buttons

If you reach this screen by selecting Add a new entry on the main Addressbook list screen then the final buttons will be those on the sample above:-

If you reach this screen by selecting an existing alias from your Addressbook the final buttons will be:-

- To create an entry complete the fields and then select the Add entry or Add/Update entry button as relevant;
- To delete an entry select the Delete entry button;
- To return to the Webmail screen from whence you came, making no changes to your address book, select the Cancel button

## The address book form fields

- Alias - the nickname by which the entry is known. This can be used as an address shortcut when composing a message.
- Name - this is an optional field, but is customarily used for the real name of an individual or a relevant name for a list. The entry in this field will appear in any message sent using the alias.
- Comment - optional - usually used as a short, relevant memory jogger for example "Contact at This Company Ltd.". It does not appear in any message sent using the alias.
- Address(es)
  - In most cases this will be a single address, as in the example shown at the top of this page.
  - However you can also use the Addressbook to create an entry for a small group of people. In this case the Address field can either be full email addresses of the group members or the aliases of existing addressbook entries. Addresses must be separated by commas, as in this example which uses aliases already existing in the addressbook.

    Alias |
    Name |
    Comment |
    Address(es) |

Hence the following examples would all be be valid entries.
Note: that the final entry uses existing alias entries, not full email addresses. Remember that you can only use this form of short address if you have an entry for the individual alias.

Alias | Name | Comment | Address(es) |
--- | --- | --- | --- | ---
someone | A. Person | Sales contact at Somewhere Company | someone@somewhere.com | Compose fresh message
alien | Green Alien |  | alien@planet.otherdomain.com | Compose fresh message
group |  | Small group | person@company.co.uk, anotherperson@company.co.uk | Compose fresh message
group2 |  |  | someone, alien | Compose fresh message