The Search screen allows you to select a set of messages from the current mail folder using different criteria. After you have selected your messages you can take action on them, for example, Mark them all and copy them all to the same folder.

After the initial search has been made it is possible to use another criterion to refine the selection. Information on refining your search is also available.

## Action buttons

The action buttons at the top and bottom of the form are common to all the screens.

### Top row

Search Menus: |  |  |  |

Text is the default search screen. To switch choice to Date, Status or Size select the relevant button.

### Bottom row

- Cancel - returns you to the mail folder you came from.
- Search - will search for, and list, the messages that satisfy the criterion you have entered. If you use this button before you have entered any criteria then you are returned to the mail folder you came from.

## Text Search

The Text Search screen is the default. When you first enter the screen it will look like this:-

## Mailbox Search (Text) (0 messages out of 7 currently selected)

Search Menus: |  |  |  |

Text searching allows messages to be selected depending on whether a part of the message Contains or Does not contain the entered string. It is not case sensitive, e.g. choosing `web` will match both `web` and `Web`. The parts (fields) that can be chosen are:

- From
- To
- Cc
- Recipient - messages with Cc: or To: headers containing the entered string will be selected.
- Participant - messages with Cc:, To:, or From: headers containing the string will be selected.
- Subject
- Text (Expensive!) - this searches all the body text. Please avoid this wherever possible. It puts a heavy strain on __SERVICE__.

Your string does not have to be a complete word or phrase. A search on the Subject string could contain

When you are searching using an address you do not have to enter the full address, you can use any unique element of that address. Examples are

Once you have entered your string then choose Search and you will return to the mail folder with just the selected message(s) listed.

## Search by Date

## Mailbox Search (Date) (0 messages out of 8 currently selected)

Search Menus: |  |  |  |

Date |  |  |  |  |  |

With the exception of the field for the year, the form is a set of pull-down menus. By default the selection is to search for messages dated today. In the screen above "today" is 5th June 2001. Other options are to select dates Before (not including), Before (including), Since (including), Since (not including) a selected date.

Some examples:-
If the current date is 5th June 2001, then

- will select messages with dates from 1st January 1990 to 4th June 2001 inclusive;

- will select messages from 1st January 1990 to 3rd March 2000 inclusive;

- will select messages from 1st January 2001 until the current day;

- will select messages from 21st May 1998 until the current day.

Once you have chosen your date then choosing Search will return you to the mail folder with just the selected message(s) listed.

## Search by Status

## Mailbox Search (Status) (0 messages out of 8 currently selected)

Search Menus: |  |  |  |

This form allows you to select messages by their status. These are

- Seen (read)
- Unseen
- Deleted
- Not Deleted
- Answered
- Not Answered

An example showing the use of a sequence of choices to get a listing of all messages you have both answered and deleted is given in the information on refining your search below.

## Search by Size

## Mailbox Search (Size) (0 messages out of 8 currently selected)

Search Menus: |  |  |  |

This form allows you to select messages according to whether they are Larger or Smaller than the chosen size. For example the search above would return a list of messages 100K or more in size.

## Refining your search

If, after an intial search using a specified criterion, you wish to change or modify your search and so re-enter the Search screen, the information about the mail folder shows the result of the current search, for example:-

## Mailbox Search (Text) (9 messages out of 23 currently selected)

In addition the buttons at the bottom of the search form change to offer a wider choice of actions.

- Cancel - returns you to the listing of the result of your previous search.
- Fresh Search - if you wish to abandon the original search and start a new one. This returns a list of messages satisfying the new criterion. Note that you have to have entered the new criterion before you select this button.
- Narrow Existing Search and Broaden Existing Search allow you to obtain a listing of messages satisfying several criteria. Again, note that you have to have entered the new criterion before you select one of these buttons. Two examples are given below.

### Examples

To get a listing of all messages you have both answered and deleted the search actions are:-

- Select the Status button
- Select Answered
- Select the Search button
- From the resulting message list screen select Search again
- Select Status again
- Select Deleted
- Select the Narrow Existing Search button

To find all the unanswered messages from someone:-

- The Text screen is the default, on this choose From Contains and type the name of the person in the box
- Select the Search button
- From the resulting message list screen select Search again
- Select Status
- Select Unanswered
- Select the Narrow Existing Search button