# Addressbook Take

This screen is reached when you click on one of the addresses displayed at the top of a message that is being displayed. It is also reached if you add an address to your addressbook from the directory search screen. The screen is a shortcut allowing you to add addresses directly to your personal addressbook.

## Addressbook Take

Alias |
Name |
Comment |
Address(es) |

- To create an entry complete the fields and then select Add entry
- To return to the Webmail screen from whence you came, making no changes to your address book, select the Cancel button

## The address book form fields

- Alias - the nickname by which the entry is known. This can be used as an address shortcut when composing a message.
- Name - this is an optional field, but is customarily used for the real name of an individual or a relevant name for a list. The entry in this field will appear in any message sent using the alias.
- Comment - optional - usually used as a short, relevant memory jogger for example "Contact at This Company Ltd.". It does not appear in any message sent using the alias.
- Address(es)
  - In most cases this will be a single address, as in the example shown at the top of this page.
  - However you can also use the Addressbook to create an entry for a small group of people. In this case the Address field can either be full email addresses of the group members or the aliases of existing addressbook entries. Addresses must be separated by commas, as in this example which uses aliases already existing in the addressbook.

    Alias |
    Name |
    Comment |
    Address(es) |

Hence the following examples would all be be valid entries.
Note: that the final entry uses existing alias entries, not full email addresses. Remember that you can only use this form of short address if you have an entry for the individual alias.

Alias | Name | Comment | Address(es) |
--- | --- | --- | --- | ---
someone | A. Person | Sales contact at Somewhere Company | someone@somewhere.com | Compose fresh message
alien | Green Alien |  | alien@planet.otherdomain.com | Compose fresh message
group |  | Small group | person@company.co.uk, anotherperson@company.co.uk | Compose fresh message
group2 |  |  | someone, alien | Compose fresh message