# Overview

## Introduction

GnuCash is the personal finance software package made for you. It is versatile enough to keep track of all your financial information, from the simple to the very complex. It is one of the few financial software packages that supports global currencies, and it is the only open-source program of its kind. Best of all, GnuCash is easy to learn and use!

So, what can GnuCash do for you? It can keep track of your personal finances in as much detail as you prefer. If you are just starting out, use GnuCash to keep track of your checkbook. You may then decide to track cash as well as credit card purchases to better determine where your money is being spent. When you start investing, you can use GnuCash to help monitor your portfolio. Buying a vehicle or a home? GnuCash will help you plan the investment and track loan payments. If your financial records span the globe, GnuCash provides all the multiple-currency support you need.

GnuCash Chart of Accounts - Teaser

This image shows a Chart of Accounts with multiple currencies and investments.

While GnuCash is well suited for personal finances, it is also powerful enough for business use. There are many business features, from integrated accounts receivable and payable systems, to tax table construction. You will find these and the many other business features surprisingly powerful and easy to use.

## Features

### Easy to Use

Within a matter of minutes you will be able to enter your personal finance information and generate color graphs that represent your financial status. If you can use the register in the back of your checkbook - you can use GnuCash! Type directly into the register, tab between fields, and use quick-fill to automatically complete transactions. The interface is customizable from within the application itself.

- Easy to Use Menus: GnuCash menus conform with the GNOME Human Interface Guidelines. This means that they are simple and similar in appearance to many other GNOME applications.

- Documentation: GnuCash has built in Help and extensive User Guide documentation.

- Import Methods: GnuCash supports many ways to input transactions besides manual entry. If you can access your bank accounts on-line, this is especially useful, as most banks and credit card companies support one of the following import methods. You will spend less time entering data and more time analyzing results.

  - Quicken Import File (QIF): Import Quicken QIF style files, a popular file format with many commercial personal finance software packages.

  - Open Financial Exchange (OFX): GnuCash is the first free software application to support the Open Financial Exchange protocol. Many financial institutions are moving towards this format.

  - Home Banking Computer Interface (HBCI): GnuCash is the first free software application to support the German Home Banking Computer Interface protocol. This protocol includes statement download, initiates bank transfers, and makes direct debits possible.

- Reports: GnuCash comes with over 30 prebuilt reports, including Account Summary, Income, Expenses, Transaction Report, Balance Sheet, Profit&Loss, Portfolio Valuation, and many others. Reports support graphical views of the data, including pie charts, bar charts, and scatter plots. The reports can be exported to HTML files, and are easily customized.

- Scheduled Transactions: GnuCash now has the ability to automatically create and enter transactions, or remind you when these transactions are due, giving you the choice of entering, postponing or removing the automated transaction.

- Mortgage and Loan Repayment Druid: Used to set up a variable payment loan scheduled transaction.

- Easy Account Reconciliation: Integrated reconciliation makes reconciling your GnuCash accounts with statements simple and effective.

- Multi-platform Compatibility: GnuCash is supported on a variety of platforms and operating systems. The list of fully supported operating systems (and platforms) for GnuCash v2.0.x is: GNU/Linux (x86, Sparc, PPC), FreeBSD (x86), OpenBSD (x86), Solaris (Sparc), and MacOS X (PPC). Previous versions of GnuCash have been known to work with, SGI IRIX (MIPS), IBM AIX 4.1.5 (RS/6000), Unixware 7 (Intel), and SCO OpenServer 5.0.4 (Intel), but their current status is unknown.

### Tracks Your Investments

GnuCash has a number of investment features. From simple certificates of deposit, to publicly traded stocks, GnuCash will track all your investments.

- Stock/Mutual Fund Portfolios: Track stocks individually (one per account) or in a portfolio of accounts (a group of accounts that can be displayed together).

- On-line Stock and Mutual Fund Quotes: With GnuCash, you no longer need look up your stock values one at a time. The process can be automated, to always present you with the latest value of your stocks.

### International Support

GnuCash is truly an application that works with and understands users from all around the world. There are many built-in features to facilitate interaction with the international world we live in today.

- Native Languages: GnuCash has been fully translated into 12 languages: Chinese, Czech, Dutch, English, French, German, Italian, Portuguese, Russian, Slovak, Spanish and Swedish. More than 13 other languages are partially supported.

- Multiple Currencies and Currency Trading: Multiple currencies are supported and can be bought and sold (traded). Currency movements between accounts are fully balanced when double-entry is enabled.

- International Date Handling: GnuCash understands that different countries display the date differently. You are able to work with the date format you are accustomed to.

- On-line exchange rates: With GnuCash, you no longer need look up your exchange rates one at a time. The process can be automated, to always present you with the account values converted to your preferred currency using the latest exchange rates.

### Business Support

GnuCash has many features to support the needs of the business accounting community.

- Accounts Receivable/Payable: GnuCash has an integrated Accounts Receivable and Accounts Payable system. You can track Customers, Vendors, Invoicing and Bill Payment, and use different Tax and Billing Terms in a small business.

- Depreciation: GnuCash can track depreciation of capital assets.

- Reports: GnuCash offers a wide variety of ready-to-use business reports.

### Accounting Features

For those knowledgeable in accounting, here is a list of GnuCash's accounting features.

- Double Entry: Every transaction must debit one account and credit others by an equal amount. This ensures the "books balance" - that the difference between income and expense exactly equals the sum of all bank, cash, stock and other assets.

- Split Transactions: A single transaction can be split into several pieces to record taxes, fees, and other compound entries.

- Chart of Accounts: A master account can have a hierarchy of detail accounts underneath it. This allows similar account types such as Cash, Bank, or Stock to be grouped into a master account such as Assets.

- General Ledger: One register window can display multiple accounts at the same time. This eases the trouble of tracking down typing/entry errors. It also provides a convenient way of viewing a portfolio of many stocks, by showing all transactions in that portfolio.

- Income/Expense Account Types (Categories): These categorize your cash flow and, when used properly with the double-entry feature, will provide an accurate Profit&Loss statement.

### What's New in v2.0

- Gnome 2.0 (Gtk2)

  GnuCash is now using the latest tool-kits from gtk, and follows the normal Gnome2 HIG standards.

- UTF-8 support

  GnuCash now stores and reads each country's special character sets by using UTF-8.

- Budget

  GnuCash now comes with a budget feature that can help you keep your expenses under control.

- Import of MT940 files

  Data files with transactions in MT940 format (as can be downloaded from some banks) can now be imported into GnuCash.

- Bug fixes

  GnuCash is now more stable and secure than ever before due to the long testing phase before we reached 2.0, as well as using more stable and mature libraries (gtk2 for instance). Numerous corrections has been made in every part of GnuCash, and too many for us to highlight any special area.

## About this Book

This manual's goal is to save you time. It will get you started using GnuCash as quickly as possible.

Each chapter follows a simple format. A chapter begins with a Concepts discussion which introduces general themes and terminology, addressed and used within that chapter. How-To sections, which address specific procedures follow. Finally, a Putting It All Together section ends the chapter by giving detailed, concrete examples.

Beginning users will find the Concepts sections very helpful. They provide a reference for good ways to track your finances, and serve as an general introduction to financial background and terminology. Experienced users can flip to the How-To sections to quickly scan procedures. These sections provide to-the-point steps for accomplishing specific tasks. The Putting It All Together sections present real-world examples in the form of a tutorial. Beginning with creation of a file in , each successive chapter builds on the previous chapter's tutorial.

This manual is organized into 3 main parts:

- Getting Started

- Managing Your Personal Finances

- Managing Your Business Finances.

Getting Started provides you with the most basic information needed to begin using GnuCash. Use this part as a quick-start guide. Its chapters will get you up and running:

Managing Your Personal Finances addresses common applications and features of GnuCash in greater detail. You will see more specific cases, based on frequently asked questions about applying GnuCash to everyday situations. Here are the applications and features covered in this part:

- Chapter 8: Investments

- Chapter 10: Multiple Currencies

Managing Your Business Finances discusses the use of GnuCash in business accounting:

- Chapter 12: Accounts Receivable

- Chapter 13: Accounts Payable

- Chapter 14: Payroll

This manual also has an appendix, which contains extra information you might want to know:

- Appendix A: Migration Guide - Guide for former Quicken, MS Money or other QIF users

- Appendix C: Contributed Account Trees

- Appendix E: GNU Free Documentation License

Last, but not least, a glossary and index help you quickly locate topics.

## Top Ten Reasons to Use GnuCash

We've already discussed some of the general advantages of using GnuCash. Here are some specific features offered by GnuCash that may not exist in other programs.

1. Simple user interface

   GnuCash is as easy to use as a checkbook register. It's simpler than a paper register, because auto-completion and other entry shortcuts, not only do work for you, but reduce data entry errors.

2. Easy import

   GnuCash allows you to import data from on-line bank statements and software packages using QIF (Quicken Interchange Format), OFX and HBCI files. An easy-to-use druid walks you through reviewing resulting changes and actually importing them into GnuCash.

3. Statement reconciliation

   Reconcile monthly statements quickly by entering the statement ending balance and checking off transactions. GnuCash helps you catch any discrepancies between your data and statements you receive.

4. Investment tracking

   GnuCash offers a host of ways to track your investment portfolio. Special investment accounts simplify data entry, and on-line tools allow you to update prices of your holdings as the markets change. Reports complete the picture, allowing you to analyze your investment decisions.

5. Multiple currency support

   GnuCash allows you to track multiple currencies. If you have bank accounts, investments or other financial data in different currencies, use GnuCash to monitor them.

6. Customized reports and graphs

   Reports and graphs give you valuable information for filing taxes, budgeting, or simply figuring out where your money goes. GnuCash offers a variety of easy-to-use reports and graphs to help analyze your financial position. It gives you the freedom to customize your own reports to suit your unique needs.

7. Double entry

   To provide complete records, GnuCash uses the double entry method of bookkeeping. Double entry simply means that money doesn't just appear or disappear - an equal amount must come from one location and go to another location. By tracking the transaction in both locations, GnuCash will give you detailed reports from the perspective of either account.

8. Sources of help

   A Tip of the Day dialog gives helpful tips to new users about GnuCash features. Within the program, a searchable Help menu guides you to information or connects to the GnuCash web page for further assistance. GnuCash also has strong, helpful developer and user communities who provide help through mailing lists as well as through the IRC channel.

9. Shortcuts

   GnuCash offers many shortcuts to help you enter data. Type the first few characters of a common entry and GnuCash will automatically fill in the rest! You can also use copy, paste and duplicate functions to save typing time. Keyboard shortcuts let you quickly choose a menu option or to enter numerical data. Many numeric entry fields can act as a calculator: enter "92.18+33.26" and watch GnuCash input the corresponding sum for you!

10. Open source

    GnuCash doesn't hide its methods. If you wonder how GnuCash computed a number, you can find it out. In addition, you can set preferences that tell GnuCash how much information to display to you. There is no secret code used in GnuCash - it continues to be an open-source program.

These are only a few of the advantages you'll discover when you start using GnuCash to track your financial information. Now get ready to enjoy the benefits of GnuCash for yourself!

## Installation

Installation of GnuCash can be simple, as most modern linux distributions come with GnuCash precompiled and ready to go. In fact, most likely, GnuCash is already installed. If you do not have GnuCash installed, the simplest method for installing it is to insert the installation CD that came with your distribution and follow the instructions.

The GnuCash home page contains detailed instructions on how to install GnuCash in the event your current distribution does not include it or you want to install a different version. You can also read the README file in the source code.