# Addressbook Lookup

The Addressbook Lookup screen will look something like this:-

| Directory Search Results (1 entry) |

# | Userid | Name (Registered Name) | Primary Affiliation | Cancelled? | Addressbook |
1. | dpc22 | David Carter (D.P. Carter) | University Computing Service |  | Add | Compose

Page: |  | /1 |

The addressbook screen has three areas:

- A search dialogue that will allow you to search again for users on the local system, or against the University Directory.
- The top and bottom bars, which allow you to navigate around the list of results. Search which generate a lot of results will be split into pages.
- One result for the current search on each line, with links that affect or use just that entry.

## Search Dialogue

The search dialogue allows you to make another search. It works in exactly the same way as the search dialogue on the main addressbook screen. Cancel search will cancel the current addressbook search and return you to the addressbook screen.

Search __SERVICE__ Users searches for local users on the __SERVICE__ system. The search is made against the initial registered name of each user (of the form "A.N. Other") and also against the fullname which can be set using this Webmail interface. Please note: the local search database only stores limited numbers of results. Queries that would return large numbers of results (e.g: Smith) will typically return no results and an explanation to this effect. It is also possible to search for details on a particular __SERVICE__ username or for usernames which match a given set of initials.

Search Directory searches the University Directory. The results will be more comprehensive than the local search database, but does not contain information about recently cancelled accounts.

## Top and bottom bars

These have a group of common elements at the left and right hand sides of the bar, and a unique element in the centre.

### Top bar, unique element

Search Results (1 entry)

This provides a summary of the results

### Bottom bar, unique element

Page: |  | /1 |

The search results are presented as a series of pages. The number of entries on each page is set in Manage -> Preferences -> Display. This element shows the current page number and the total number of pages. To change to another page in your addressbook enter the number in the Page: box and then select Go

### Common elements

The four icons, , take you to, respectively, the first, previous, next and last page of addresses. An icon is greyed out, as in the example screen on this page, if the choice is not applicable (in the example there is only one page of addresses).

## Search results

Each search result appears on a separate line.

- If there is currently no draft message, the individual results will look like this:

  1. | dpc22 | David Carter (D.P. Carter) | University Computing Service |  | Add | Compose

  - A second name appears in parenthesis if the given individual has set up a name different from the original, registered name.
  - Selecting Add takes you to the Addressbook Entry screen so that you can add the email address to your addressbook.
  - Selecting Compose takes you to the Compose screen, with the address of your choice present in the To: field of the message.
- If a draft message is active, each search result will look something like:

  1. | dpc22 | David Carter (D.P. Carter) | University Computing Service |  | Add | To Cc Bcc

  An extra element will be added at the top right:-

  - A second name appears in parenthesis if the given individual has set up a name different from the original, registered name.
  - Selecting Add takes you to the Addressbook Entry screen so that you can add the email address to your addressbook.
  - Use the check boxes to select addresses for the To:, Cc: or Bcc: fields of your message. Check the boxes you want on one search result page, then select the Add marked to draft button. The Status line will be updated to reflect your action, for example

    Status:Added 2 addresses to draft

    After you have done this you can either move to another page of the search results, or select Compose from the main toolbar to return to the Compose screen. If you have chosen addresses these will be added to the relevant header fields of your message.