Two sections ago, we talked about creating, saving, loading and printing documents. In the section after that (the previous section), we discussed entering the textual information, moving it around, spell checking, and auto-correcting your text.

This section of the guide is designed to help you layout your documents. We will begin with changing the size and shape of the page and the margins, and work progressively through smaller and smaller blocks of text (frames, then paragraphs, then characters).

After we have discussed formatting individual characters, we will deal with some miscellaneous topics related to layout of your document.

# Formatting the Page

If you will remember back to when we talked about Text Oriented Documents and Publishing Templates, we mentioned that there were differences in your formatting options.

Well these differences are most important when we talk about Formatting the Page. What follows are two sections, one for formatting the page with a Text Oriented Document, and another section for formatting the page with a Publishing Template. Each section is independent of each other, so you should refer to the section that applies to your document.

## Formatting the Page (Text Oriented Document)

When you are working with a Text Oriented Document, you control the size and shape of the main frame by setting the margins.

Formatting the page is usually done by selecting: Format Page... from the menu bar.

You can also go straight to the Format Page options by double clicking on either of the rulers.

A dialog box will appear with 3 tabs, labeled Format and Borders, Columns and Header and Footer.

The Format and Borders tab is for altering the paper size, and changing the margins.

First you will notice, that a preview box appears on the right half of this dialog. This will approximate the final look of your document. It is updated with each change, and should be used as a guide for your changes.

On the left, the dialog first informs you what unit of measurement it is using. This unit of measurement is the same unit of measurement you have set for your rulers. (In this example, we are using inches.)

Below that, you can determine the paper format you will eventually print to. &kword; provides many common paper sizes predefined.

In addition to standard paper sizes, there are two selections that deserve special mention.

Screen is used to generate a document where each page has an aspect ratio (shape) which matches the aspect ratios of computer monitors.

If you select the Custom paper size, two text entry boxes (labeled Width and Height) become active. Using these two boxes you can now enter any size paper you need.

Next to the paper format, in the drop-down box labeled Orientation you can select either Portrait or Landscape layout for your document.

Below the page format options, is the Page Borders Options, which consists of 4 entry boxes labeled (Right, Left, Top and Bottom).

The Page Borders (aka Margins), define the white-space surrounding the text in your main frame. You can enter any number from 0 to the maximum size of the page in these boxes. The units are the same for all four boxes, and is the same as the measurement listed at the top of the dialog..

Clicking on the Columns tab allows you to change the number of columns on each page. Details can be found here.

Clicking on the Header and Footer tab changes the dialog options.

This dialog can be broken into two major sections, with each section being divided in to smaller divisions.

If you are not familiar with Headers and Footers yet, you should first read the section entitled Headers/Footers

Headers

This section lets you determine the placement of headers, and which pages have which headers on them.

In the text box labeled Spacing between header and body, you can specify how much empty space should be placed between the bottom of the header, and the top of the main frame.

You are also presented with three options. You must choose one:

- Same header for all pages - If you select this option, all pages, even or odd, including the first page, will have the same headers. This is the default.

- Different header for first page - If you select this option, the first page will use a different header than the other pages. After the first page, all pages have use the same header

- Different header for even and odd pages - If you select this option, the even pages will use one header, the odd pages use another header. You can use this to ensure the page numbers are always on the outside of the page, or to list the title of the document on odd pages and the chapter number on the even pages.

Footers

This section lets you determine the placement of footers, and which pages have which footers on them.

In the text box labeled Spacing between footer and body, you can specify how much empty space should be placed between the top of the footer, and the bottom of the main frame.

You are also presented with three options. You must choose one:

- Same footer for all pages - If you select this option, all pages, even or odd, including the first page, will have the same footer. This is the default.

- Different footer for first page - If you select this option, the first page will use a different footer than the other pages. After the first page, all pages have use the same footer

- Different footer for even and odd pages - If you select this option, the even pages will use one footer, the odd pages use another footer.

When you are satisfied with the changes you are ready to make, click OK.

If you click Cancel, all your changes will be ignored.

## Formatting the Page (Page Layout Template)

When you are working with a Page Layout Template, you control the size and shape of all the frames individually.

Formatting the page is usually done by selecting Format Page... from the menu-bar.

You can also go straight to the Format Page options by double clicking on either of the rulers.

A dialog box will appear with 3 tabs, labeled Format and Borders, Columns and Header and Footer.

The Format and Borders tab is for altering the paper size, and changing the margins.

First you will notice, that a preview box appears on the right half of this dialog. This will approximate the final look of your document. It is updated with each change, and should be used as a guide for your changes.

On the left, the dialog first informs you what unit of measurement it is using. This unit of measurement is the same unit of measurement you have set for your rulers. (In this example, we are using inches.)

Below that, you can determine the paper format you will eventually print to. &kword; provides many common paper sizes predefined.

In addition to standard paper sizes, there are two selections that deserve special mention.

All of these options (with the exception of Screen and Custom), refers to standard paper sizes.

Screen is used to generate a document where each page has an aspect ratio (shape) which matches the aspect ratios of computer monitors.

If you select the Custom paper size, two text entry boxes (labeled Width and Height) become active. Using these two boxes you can now enter any size paper you need.

Next to the paper format, in the drop-down box labeled Orientation you can select either Portrait or Landscape layout for your document.

Below the page format options, is the Page Borders Options, which consists of 4 entry boxes labeled (Right, Left, Top and Bottom). These boxes cannot be edited and have no effect when working with Page Layout Templates.

Clicking on the Header and Footer tab changes the dialog options.

This dialog can be broken into two major sections, with each section being divided in to smaller divisions.

If you are not familiar with Headers and Footers yet, you should first read the section entitled Headers/Footers.

Headers

This section lets you determine the placement of headers, and which pages have which headers on them.

In the text box labeled Spacing between header and body, you can specify how much empty space should be placed between the bottom of the header, and the top of the main frame.

You are also presented with three options. You must choose one:

- Same header for all pages - If you select this option, all pages, even or odd, including the first page, will have the same headers. This is the default.

- Different header for first page - If you select this option, the first page will use a different header than the other pages. After the first page, all pages have use the same header

- Different header for even and odd pages - If you select this option, the even pages will use one header, the odd pages use another header. You can use this to ensure the page numbers are always on the outside of the page, or to list the title of the document on odd pages and the chapter number on the even pages.

Footers

This section lets you determine the placement of footers, and which pages have which footers on them.

In the text box labeled Spacing between footer and body, you can specify how much empty space should be placed between the top of the footer, and the bottom of the main frame.

You are also presented with three options. You must choose one:

- Same footer for all pages - If you select this option, all pages, even or odd, including the first page, will have the same footer. This is the default.

- Different footer for first page - If you select this option, the first page will use a different footer than the other pages. After the first page, all pages have use the same footer

- Different footer for even and odd pages - If you select this option, the even pages will use one footer, the odd pages use another footer.

When you are satisfied with the changes you are ready to make, click OK.

If you click Cancel, all your changes will be ignored.

# Working with Frames

Since &kword; is a frames based word processor, an understanding of Frames is necessary for all but the most simple of documents.

This section is designed to give you a firm understanding of how to create, destroy and manipulate frames so &kword; can provide you with the exact document you want.

## Framesets

Before we continue our discussion of Frames, its important that we define a couple terms now:

Frame

  A frame is a rectangular space on the page. This space defines an area where text (or other data), can be placed.

Frameset

  A frame set is a group of frames. Each frame in the Frameset has a position within the Frameset

  The position is determined when the frames are created. The first frame created is Frame #1, the second is Frame #2, &etc;

  All text flows from one frame to another within a frame set, and only within a frame set. Text flows from frame to frame within the frame set according to the position of each frame

  As an example: If we have a frame set that consists of three frames (#1, #2, and #3).

  As we type text into Frame #1, the text is shaped to the outline of Frame #1

  When the text will no longer fit within Frame #1, it is automatically continued into Frame #2.

As you can see, text must (and does) move freely between frames within a Frameset.

## Adding a Text Frame to a Document

Adding a text frame can be done one of three ways:

- By selecting Insert Text Frame... from the Menu bar

- You can use the keyboard shortcut: F6

- or by clicking on the tool-bar.

Whatever method you choose, &kword; responds by changing the cursor to a set of cross hairs.

Using the mouse, place the cursor at one of the corners of your new text frame. (Any corner will work)

Now click and hold with the left mouse button.

Drag the mouse towards the opposite corner of the rectangle. As you drag the mouse, you will see a box drawn. This box represents the boundaries of your new text frame.

When you are satisfied with the size and shape of your new text box, release the mouse button.

A dialog box appears.

The purpose of this dialog box is two fold:

1. Determine which frame set this new frame will belong to

2. Set up text flow options.

The tab labeled Connect Text Frames in this dialog box is used to determine which frame set this new text box belongs.

Using the example given, you have just created a new frame in a document which currently has two framesets (called Frameset 1, and Frameset 2).

You now have the option of either:

1. appending this text box to one of the previously created framesets.

   To do this, simply select the frame set you want to connect this new text box two (either Frameset 1, or Frameset 2)

   When this text frame is created, the new text frame will become the last frame in the selected frame set.

   or

2. You can create a new frame set. This newly added frame will be the first (and currently only) frame in the frame set.

   If you want this to be a new frame set, you can enter a descriptive name for your new frame set. (A name which will tell you what you might find in that frame set). This name should be entered in the text box labeled Name of new Frameset.

The other tabs in this dialog box, can be used to set some options for this frame. For more information on these options, see the section entitled Formatting Frames.

If you click OK, the new frame will be created.

If you click Cancel, the new frame will not be created, and you will be returned to editing your document.

## Deleting a Frame From a Document

You may decide you no longer need a frame in your document. You could leave it blank (so it would not be visible in the final output), but you should delete it to keep your document as simple as possible.

Begin by clicking on the text frame border of the frame you want to delete.

There is now 8 black squares on the edges of the frame.

If this is the frame you want to delete, you can do so by:

- selecting Frames Delete Frame from the Menu bar

  or

- While the cursor is on the border of the frame you want to delete, click once with the right mouse button.

  A small menu will appear. Select Delete Frame.

If you are trying to delete the last frame in a frame set, &kword; will ask you if you want to delete the current text frame. If you click Delete, the frame, all frames connected to it, and the data within these frames (if there is any), will be deleted. If you click Cancel, the frame will not be deleted.

If you are trying to delete a frame that is not the last frame in a frame set, &kword; will not ask for a confirmation. It will delete the current frame immediately, and move the data into the next frame in a frame set. No data will be deleted.

Deleting the last frame in a Frameset will delete the entire frame set. All data within that frame set will be lost. Always use caution when deleting the last frame in a frame set.

## Moving an Existing Frame

Moving a frame around on the page is easy.

Place the mouse cursor over the frame border, click once with the left mouse button and hold the button down..

There are now 8 black squares on the edges of the frame.

Drag the cursor in the direction you want to move the frame.

You will see an outline of the frame as you move it. When the outline is where you want it, release the mouse button.

## Resizing an Existing Frame

It is also easy to change the size or shape of a frame.

Place the cursor on the border of the frame you want to change the size or shape of and click once with the left mouse button. This selects this frame as the current frame.

There are now 8 black squares on the edges of the frame. By moving these squares, you will be able to drag the frame border(s) to a new location.

Each square will move a different combination of borders.

As an example: To move the bottom border of a frame, place the mouse over the box at the six o'clock position in the frame. When the mouse is over the box, it will change to a double headed arrow.

Now click with the left mouse button and hold the button down. As you move the mouse up and down on the page, you will see that the frame changes shape to match your mouse movements. When you have the bottom edge of the frame where you want it, simply release the mouse button, and your changes will become permanent.

If you need to resize the frame of a neighboring frame, you should click once inside that frame (to make it the current frame), and you can move its borders in the same fashion.

If you are using a Text Layout Template, you cannot change the size of the primary frame by dragging the edges of the frame. If you want to resize this frame, you must do so by Changing the margins

## Reconnecting Frames in a Frameset/Changing text flow..

This section of the Users Guide is devoted to controlling where (which text frame) text flows when the current frame is full.

Normally, you will create each new text frame with a specific purpose. Sometimes, however, as the document is changed, you will want the text to flow to a new text frame. To accomplish this, you will need to know how to move a frame from one frame set to another.

Begin by clicking on the frame border of the frame you want to change.

You can change the frame set of the currently selected frame by selecting Frames Frame/Frameset from the Menu bar

This will bring up a dialog box with 4 tabs. Select the tab labeled Connect Text Frames.

You will be presented with a list of framesets. Simply select the frame set you want, and the currently selected frame will be added to the end of that frame set.

When you click OK, you will notice that &kword; automatically updates the text flow immediately.

## Hard Frame Breaks

A hard frame break is a special formatting character. It is invisible on the final printed output.

The purpose of a hard frame break, is to force all the text that follows it into the next frame in the Frameset.

If we have the following sentence: We have nothing to fear but fear itself

and we insert a Hard Frame Break, just before the word but.

We will end up with one frame containing We have nothing to fear, and the next frame in the frame set begins with but fear itself.

To add a Hard Frame Break, you should first place the keyboard cursor where you want the break to be located in the document.

A Hard Frame Break can be inserted one of two ways:

- Select Insert Hard Frame Break from the Menu bar

- You can use the keyboard shortcut: Ctrl Return

If you want to remove a Hard Frame Break, you simply delete it like you would any other character. Since this is not a character that you can see, I recommend the following procedure to most easily delete the Hard Frame Break.

First, I recommend turning on View Formatting Characters (Select View Formatting Characters from the Menu bar)

This will let you see the carriage returns, and tab stops in your document.

Find the last carriage return before the break in your text. Place the cursor in front of this carriage return.

Now press the delete key.

# Setting the Properties for a Frame/Formatting Frames

For each frame in your document, you can:

- Determine how &kword; handles full text frames

- Determine how text wraps around or through overlapping frames

- Determine the frames exact size

- Establish margins within a frame.

All of these settings can be determined in the Frame Properties dialog box.

In order to adjust the properties of any frame, you must first select the frame you want to change.

Simply click once on the frame border of the frame you want to edit.

You can now edit the properties one of two ways:

- Select Frames Frame/Frameset from the Menu bar

- Place the mouse pointer on the border of the frame, and click once with the right mouse button. A small menu will appear. Select Frame/Frameset.

The Properties dialog consists of one dialog box, with four index tabs labeled Options, Text Run Around, Connect Text Frames and Geometry.

It is a common situation. You define a frame, and begin to type. There is too much text to fit within the current bounds of the frame.

&kword; has three solutions to this problem. Using this dialog, you can determine which method it uses.

If you choose Create automatically a new frame, whenever a frame set becomes full, &kword; automatically creates a new page. On this new page, it creates a new frame, of the same size and position. It also sets the frame so that your text automatically flows into the new frame

If you choose Resize automatically last frame, whenever a frame set becomes full, &kword; automatically extends the bottom border of the text frame to accommodate the new text. It will continue to expand as new text is added.

The third solution is not really a solution at all. If you select Don't show the extra text, &kword; does not create a new frame or change the current frame in any way. You will need to manually resize the current frame, or add a new frame to the frame set.

Remember these options only apply to a full frame set. If there is already another window for text to flow into, the text will flow into the next frame in the frame set as you have previously determined.

To adjust how text flows around overlapping frames, click the tab labeled Text Run Around.

When you overlay two text frames, and text from both frames is competing for the same space on the page, &kword; can (at your option), make sure that text from two frames does not overlap.

As you can see from the options in the dialog box, there are three possible choices.

Run through this frames

  By selecting this option, you are telling KWord to ignore all other frames when it displays the text in this frame.

Run around the bounding rectangle of other frames

  By selecting this option, you are telling &kword; to wrap the text of this frame around other overlapping frames.

Don't run around this frames

  By selecting this option, you are telling KWord to not wrap any text around the edges of other frames, but instead, to skip down below the other frames before continuing to display text in this frame.

You can also determine how close your frames appear by setting the Runaround Gap in the text-box provided. Increasing the size of the runaround gap will create a white border between the text in the two text frames.

You can adjust the size, position and margins of your frame by clicking on the tab labeled Geometry

This dialog box allows you to specify exactly where the frame goes and how large it is.

You can locate your frame on the page by first entering the top and left measurements. This determines where the top left corner of the frame will be. All measurements are from the top left corner of the page.

You can also determine the exact size of the frame by entering its height and width in the text boxes provided. These two measurements are relative to the top left corner of the frame you specified above.

You can also use this dialog box to specify margins for your frame. The margins of the frame are similar to margins on a page. By entering a margin into the text boxes, you can have KWord automatically set aside a border of white space around the text in this frame. This will ensure that the text will not be located too closely to other frames or margins.

It is important to understand the difference between setting the margins here, and setting the Runaround Gap (see above).

&kword; only applies the Runaround Gap when two frames overlap. If two frames are placed right next to each other, the runaround gap does not affect the final output.

When you set a margin for a frame, however, the white space is set aside regardless of what other frames may be overlapping.

# Formatting paragraph

This section will detail all the options available to format your paragraphs.

Before you start formatting a paragraph, ensure your cursor is currently located in the paragraph you want to format.

The formatting paragraphs dialog consists of 5 tabbed sections labeled Indent and spacing, Aligns, Borders, Bullets/Numbering, and Tabulators

## Indents and Spaces

This dialog box allows you to set the paragraph margins, the spacing between lines, and the spacing between paragraphs.

The first section of this dialog box is labeled Indent, and consists of three parts:

Left

  You can indent all the lines of a paragraph by entering a value in this box. The first line is unaffected by this box. If you want to alter the first line, you must specify that separately.

Right

  Entering a non-zero number here causes all lines of the paragraph (including the first line) to be moved away from the right margin.

First Line

  Any non-zero value entered in this text box, will shift the left margin of the first line.

The next section controls how &kword; divides paragraphs when they occur over a page or frame edge.

The first option is labeled Keep lines together. If this option is selected, then all of the lines of the paragraph will remain on the same page. If this is not selected, &kword; may choose to move to a new page or frame while in the middle of the paragraph. For most work, this option is usually left unchecked.

The option labeled Keep lines together, works as follows. When this option is checked, and the paragraph moves to the next frame in the frame set, a hard frame break will be inserted in front of the current paragraph. This will serve to keep the paragraph in the next frame, even if text prior to that frame is deleted. This option is often used in conjunction with Keep lines together, to ensure that the paragraph does not creep back onto the page during editing.

The next section is labeled Line Spacing. It consists of two elements:

Drop-down box

  !!!!!!!!!!!!!!Blacked out!!!!!!!!!!!!!!!

Text box

  By entering a value in here, you can adjust the spacing between lines from the default. If you enter a positive number, you will increase the spacing between lines. If, on the other hand, you enter a negative number, you will decrease the spacing between lines.

  Changes to this entry do not affect the line spacing between lines of different paragraphs.

The last section is labeled Paragraph Space. It consists of two entries:

Before

  By entering a value in here, you can adjust the spacing before each paragraph from the default spacing. If you enter a positive number, you will increase the spacing before a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing before each paragraph.

After

  By entering a value in here, you can adjust the spacing after each paragraph from the default spacing. If you enter a positive number, you will increase the spacing after a paragraph. If, on the other hand, you enter a negative number, you will decrease the spacing after each paragraph.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

## Aligns

This section determines how the text is placed within the line. With other applications, you may have referred to this as Alignment, or Justification.

As you can see, there are only 4 choices.

If you choose Left, Right or Center, the text will be moved on the line so that it aligns with the left margin, aligns with the right margin, or is centered between the margins respectively.

If you choose Justify, &kword; will increase the space between words, so that each line (with the exception of the last line in a paragraph), reaches both the left and right margins.

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

## Borders

The next section is used to define and configure graphical borders around your paragraphs.

You can tell &kword; to surround (on some or all sides) a paragraph with a border. This border can be solid or not, of any color and of any size. You use this dialog panel to adjust the borders.

To define some borders for a paragraph, you first determine how the borders should appear on the document. Then you select which paragraph borders should be used. You can mix and match styles, weights and colors of paragraph borders for maximum flexibility in you document.

Style

  You can use this drop-down box to select the overall type of the new border.

  Your choices are previewed in each selection.

Width

  This will determine how wide the resulting border will be. It is measured in points.

Color

  Clicking on the color bar will allow you to select a color using a new dialog box

Now that you have determined how the borders should look, you need to tell &kword; which edges of the paragraphs need borders.

| Select/Unselect Left Border. Clicking this button will apply the current options to the left paragraph border. Clicking a second time will remove the left paragraph border.
| Select/Unselect Right Border. Clicking this button will apply the current options to the right paragraph border. Clicking a second time will remove the right paragraph border.
| Select/Unselect Top Border. Clicking this button will apply the current options to the top paragraph border. Clicking a second time will remove the top paragraph border.
| Select/Unselect Bottom Border. Clicking this button will apply the current options to the bottom paragraph border. Clicking a second time will remove the bottom paragraph border.

The Preview window will show you how your paragraph borders will look.

## Bullets and Numbering

A very common element of a document, is a list of items. The list contains several elements. These elements may be numbered, for easy reference. Alternatively, the list elements may be simply set off from the rest of the text with a special character. These special characters are called bullets.

You can use this dialog box to define your bullets or the numbering method of your list.

The first thing you may notice about this dialog box, is the large preview window on the right side of the box. This can be used to approximate the final look of your list.

Along the left side, the top section of the dialog box is divided has three options.

## Tabulators

This dialog is used to adjust the tab stops. For more details, see Using Tab Stops.

# Using Tab Stops

Tab stops are a (very useful) holdover from the days of typewriters. They allow you to align text into columns quickly and easily.

When a tab stop is in place, you can immediately jump to that horizontal position on the page by pressing the "Tab" key. Tab stops are most commonly used to align columns in a table, or to automatically indent paragraphs.

Tab stops are part of the properties of a paragraph. Each paragraph keeps track of its own set of tab stops. You can view the tab stops of a particular paragraph by placing the mouse cursor within a paragraph, clicking once, and checking the top ruler. The tab stops are marked as symbols in black.

&kword; recognizes 4 types of tab stops. Each of these types has a corresponding symbol to help you identify the type in the ruler.

Type | Symbol | Description
Right Tab Stop |  | With a right tab stop, the right edge of the next set of words is aligned at the tab stop.
|  | Example: |
Center Tab Stop |  | With a right tab stop, the text is centered at the tab stop.
|  | Example: |
Left Tab Stop |  | With a left tab stop, the left edge of the next set of words is aligned at the tab stop.
|  | Example: |
Decimal Tab Stop |  | With a decimal tab stop, the decimal points of the text are aligned at the tab stop.
|  | Example: |

## Setting Tab Stops

Tab stops can be set one of two ways:

- Using the rulers of &kword;

- Using a specialized dialog panel.

### Using the Ruler

You can use the top ruler on &kword; to interactively insert tab stops.

First, you should select the type of tab stop you want to use.

Place the mouse cursor over the current tab character (located directly to the left of the top ruler). Click once with the right button of the mouse. A small submenu will appear. You can select the tab stop you want from the sub menu.

You can also use the left mouse button to cycle through the different types of tab stops.

Click once on the current tab character, and the tab stop changes from Left Tab Stop, to Center Tab Stop. If you continue to click with the left mouse button, you will change to Right Tab Stop, then to Decimal Tab Stop, then back to Left Tab Stop.

Once you have the correct type of tab stop, you can simply place the mouse cursor on the top ruler bar, and click once with the left mouse button. This will place a tab stop at that position.

### Using the Dialog Box

The fastest way to get to the tab stop dialog panel, is to select Format Paragraph from the Menu bar. This will bring up a dialog box with 5 tabs.

Click on the tab labeled Tabulators

You can now add tab stops by:

1. Type the horizontal location of the tab stop in the space provided. The units are listed above the text box.

2. Select the type of tab stop from the list on the right.

3. Click Add.

When you are done adding tab stops, you can click OK to finish.

## Moving Tab Stops

Tab stops can be moved one of two ways:

- Using the rulers of &kword;

- Using a specialized dialog panel.

### Using the Ruler

1. To move a tab stop with the ruler, place the mouse over the desired tab stop. The mouse cursor will change to a double arrow.

2. Click and hold down the right button on the mouse. Drag the tab stop to its new location

3. When the tab stop is where you want it, release the mouse button.

### Using the Dialog Box

The fastest way to get to the tab stop dialog panel, is to select Format Paragraph from the Menu bar. This will bring up a dialog box with 5 tabs.

Click on the tab labeled Tabulators

You can now move tab stops by: !!!!!!!!!This is assumed, not working when written!!!!!!!!!!!

1. Click on the tab stop you want moved. The list of all tab stops is in the box on the left side of the dialog panel

2. Click Modify.

3. Edit the horizontal location of the tab stop in the space provided. The units are listed above the text box.

4. If you need to make changes, select the type of tab stop from the list on the right.

5. Click OK.

## Removing Tab Stops

Tab stops can be removed one of two ways:

- Using the rulers of &kword;

- Using a specialized dialog panel.

### Using the Ruler

1. To delete a tab stop with the ruler, place the mouse over the desired tab stop. The mouse cursor will change to a double arrow.

2. Click and hold down the right button on the mouse. Drag the tab stop off the edge of the document.

3. Release the mouse button.

### Using the Dialog Box

The fastest way to get to the tab stop dialog panel, is to select Format Paragraph from the Menu bar. This will bring up a dialog box with 5 tabs.

Click on the tab labeled Tabulators

You can now delete tab stops by: !!!!!!!!!This is assumed, not working when written!!!!!!!!!!!

1. Click on the tab stop you want moved. The list of all tab stops is in the box on the left side of the dialog panel

2. Click Delete.

When you are done adding tab stops, you can click OK to finish.

# Formatting Characters

This section will cover the changes you can make to individual or blocks of characters including:

- Size

- Font

- Font Style

- Character Set

- Character Color

## Changing Size, Font, Font Style and Character Set

### Using the Keyboard or Tool-bars

There are several keyboard shortcuts which you can use to make common changes to character formatting. After selecting the text, you can use these key combinations to toggle each attribute.

The Basic Formatting Tool bar also has buttons which you can use to toggle these same attributes.

The following table details each attribute, the tool bar buttons and the keyboard shortcuts.

Attribute | Tool bar Button | Key Combo
--- | --- | ---
Font Size |  | -
Font |  | -
Bold Face |  | Ctrl B
Italics |  | Ctrl I
Underline |  | Ctrl U

You cannot change the Character Set using the keyboard or the tool-bar, you must use the dialog box.

### Using the Dialog Box

If you have many changes to make, you can also use a dialog box to set these same attributes.

You can open the Character Formatting Dialog box in one of two ways:

- Select Format Font from the Menu bar

- You can use the keyboard shortcut: Alt F

Either method will open a dialog box

Using this dialog box, you can select the font, size, character set, italics and boldface options.

The preview box along the bottom, will show you how your current settings will appear.

Clicking OK will commit your changes to the document.

Clicking Cancel will abort all changes made.

The default sentence for the preview box is The Quick Brown Fox Jumps Over The Lazy Dog.

You can change this sentence by clicking once within the sentence. You can then change the sample sentence to anything you want.

This can be especially useful if you need to view numbers, special characters, or non-arabic characters

The sample sentence will revert to the default the next time you open this dialog.

## Changing Font Color

The Change Font Color command can be invoked 3 ways:

- By selecting Format Font Color from the Menu bar

- You can use the keyboard shortcut: &Ctrl;&Alt;C

- or by clicking on the tool-bar.

You can now choose a color for the selected text using the Color Selection Dialog Box.