# The Menu Items/Tool Bars

## Introduction to Menu Bars and Tool Bars

The key to getting the most out of &kword;, is found in the menu bars and the toolbars.

The menu bar is organized into groups of functions (&eg; file functions, table functions, &etc;). Below each of these groups, is a submenu of actions. Some of these submenus will have sub menus of their own. All of the functions of &kword; can be found inside the menu bar hierarchy.

The tool bars are also organized into groups. Each toolbar consists of a set of buttons. Each button performs a specific function. The toolbars are designed to act as shortcuts for more commonly used functions.

The first part of this section of the manual discusses the manipulation of &kword;'s toolbars to suit your needs.

The second part of this section, takes a detailed look at each menu bar function, and each tool bar button, and provides you with a brief summary of its action. Most of these menu bar functions and tool bar buttons also provide you with a link to more detailed information.

## Hiding, Changing, and Moving Tool Bars

&kword; offers the user great flexibility when it comes to toolbars. This first section will show you some of the many options you have for relocating, reformatting and removing toolbars from your desktop.

### Hiding and Flattening Tool Bars

When you startup &kword;, all the several toolbars are visible. If you don't think you will need a toolbar, and want to reclaim that desktop space, you have two options. You can hide the toolbars or you can temporarily flatten the toolbars.

#### Flattening Toolbars

Each toolbar has a stippled area to the left (or on top) of the toolbar buttons. By clicking on this area, the toolbar will be minimized.

Once a toolbar is flat, this stipled area moves up near the menubar.

Clicking on this area will restore the toolbar to its original size.

Alternatively place the cursor over on the toolbar you want to flatten, and click with the right mouse button.

The mouse must be on the background of the toolbar, not over a button to use this option.

A small menu will appear at the mouse cursor. Select Flat.

To restore this menu to its original size and position, place the mouse cursor over the stipled area near the menu bar, and click with the &RMB;.

A small menu will appear at the mouse cursor. Select UnFlat.

#### Hiding/Restoring Toolbars

If you want to eliminate the toolbar entirely from the window, you should hide the toolbar.

To hide a toolbar, Select Settings from the menubar. This will bring up a submenu. All of the toolbars are listed. Simply select the toolbar you want to hide or restore.

### Moving Toolbars around

Toolbars can be located on the screen in 4 places.

1. Top

2. Bottom

3. Left

4. Right

Top, Bottom, Left and Right refer to the edges of the &kword; screen.

By locating a tool bar in the Bottom position, for example, you move the toolbar into a horizontal position below the Document Area, and along the bottom of the &kword; window. By locating a tool bar in the Left position,however, you move the toolbar into a verticle position to the left of the Document Area, and along the left edge of the &kword; window.

Multiple toolbars can be located at each of these points in the screen. (You could, for instance, move all the toolbars to the top of the screen). &kword; will shuffle toolbars around, to fit in the most compact way at that location.

There are two ways of moving your toolbars:

#### Option 1

1. If you left click on the stippled area of the toolbar (the same location you used to minimize the tool bar), and hold the button down, you can drag the toolbar around the &kword; screen. This allows you to move the toolbars around to suit your needs.

#### Option 2

1. Place the cursor over on the toolbar you want to minimize, and click with the right mouse button.

   The mouse must be on the background" of the toolbar, not over a button to use this option.

2. A small menu will appear at the mouse cursor. Select Top, Bottom, Left, or Right.

### Changing the look of your toolbars

Toolbars can have their buttons displayed different ways. Below are examples of the four options for the "File" toolbar.

Icons Only |
Text Only |
Text Aside Icons |
Text Under Icons |

To change the appearance of a toolbar, place the cursor over on the toolbar you want to minimize, and click with the right mouse button.

The mouse must be on the toolbar, but not over a button to use this option.

A small menu will appear at the mouse cursor. Select Text position. This will open a submenu, select your preference from the list.

Setting the look of one toolbar does not alter the look of another toolbar.

## Basic Menu Bar

The Menubar contains all commands available to &kword;. It is divided into 10 general categories.

### File Menu

By clicking on the File menu, you can begin new documents, load previously edited documents, print your documents, close the current document (so you can load another document), or quit &kword; entirely.

&Ctrl;N File New

  Allows you to open new files for editing. For Step by Step instructions see Beginning a New Document.

  Typing &Ctrl;N or clicking are equivalent to using the menubar.

&Ctrl;O File Open

  For opening previously created &kword; files. For Step by Step instructions see Retrieving a Saved Document.

  Typing &Ctrl;O or clicking are equivalent to using the menubar.

File Open Recent

  For opening the most recently edited files.

&Ctrl;S File Save

  Saves your current file to disk. If you have not saved the file yet, you will be prompted for a filename. For more details, see Saving a Document.

  Typing &Ctrl;S or clicking are equivalent to using the menubar.

File Save As...

  Allows you to save your file under another name or another format. For more details, see Saving a Document.

File Create Template from Document

  Allows you to save your file as a template, to use as a starting point for future documents. For more details, see Creating a new template..

File Statistics

  Opens a window that counts the sentences, words, characters and syllables in your document.

  The number of sentences is not always absolutely correct, as &kword; has to guess if a dot really starts a new sentence or not. The number of syllables is estimated, &kword; therefore assumes that the text is written in English.

  The Flesch reading ease score is a number between 0 and 100 which estimates how readable a text is. The higher the number, the easier the text can be read. Texts with a score of 70-80 have a fairly good readability.

  The Flesch formula uses the number of words per sentences and the number of syllables per word. It assumes that the use of short words and short sentences increases the readability of a text. It says nothing about grammar or meaning. As both the number of sentences and the number of syllables is estimated, the result is not absolutely precise. The text should be at least 200 words long, if it isn't the score will be marked as approximated.

  The Flesch score is defined for English text only, but the basic idea should work for many other languages, too.

  Click OK button to dismiss the window.

&Ctrl;P File Print

  Print the file. For an overview of printing options see Printing a Document.

  Typing &Ctrl;P or clicking are equivalent to using the menubar.

File Print Preview

  Print the file, but sends the output to your postscript viewer, for your confirmation before sending it to the printer. The operation of your postscript viewer will vary depending on which viewer you use. Refer to the help files for your viewer for help.

  Clicking are equivalent to using the menubar.

File Document Information

  Opens a window that lets you enter information related to the document (such as Authors name, Addresses, Phone numbers, Abstract, &etc;). This information is saved with the document for later classification.

&Ctrl;W File Close

  Close the file you are currently working on. If you have not saved your most recent changes, you will be prompted.

  Typing &Ctrl;W is equivalent to using the menubar.

File Quit

  Quits &kword;

  Typing &Ctrl;Q is equivalent to using the menubar.

### Edit Menu

By clicking on the Edit menu, you can cut/copy/paste text, undo or redo edits and perform searches and text replacement.

&Ctrl;Z Edit Undo

  Reverses the last action you performed. Not all actions can be reversed. If you are not able to Undo the last action, the Undo option will be replaced with No Undo Possible. For a more thourough discussion of Undo/Redo, click here.

  Typing &Ctrl;Z or clicking are equivalent to using the menubar.

Edit Redo

  Reverses the last Undo performed. If the Redo option is unavailable, the Toolbar will replace Redo with No Redo Possible. For a more thourough discussion of Undo/Redo, click here.

  Clicking are equivalent to using the menubar.

&Ctrl;X Edit Cut

  Deletes the highlighted text from the document, and places a copy in the clipboard. For a more complete directions on Cutting and Pasting, and a full description of the clipboard, click here.

  Typing &Ctrl;X or clicking are equivalent to using the menubar.

&Ctrl;C Edit Copy

  Places a copy of the highlighted text in the clipboard, without changing the text in the document. For a more complete directions on Cutting and Pasting, and a full description of the clipboard, click here.

  Typing &Ctrl;C or clicking are equivalent to using the menubar.

&Ctrl;V Edit Paste

  Inserts a copy of the clipboard into the current cursor position. If there is highlighted text, &kword; replaces replaces all highlighted text with the contents of the clipboard. The clipboard is not altered. For a more complete directions on Cutting and Pasting, and a full description of the clipboard, click here.

  Typing &Ctrl;V or clicking are equivalent to using the menubar.

&Ctrl;A Edit Select All

  Immediatly highlights all text of the current frameset.

  Typing &Ctrl;A is equivalent to using the menubar.

&Ctrl;F Edit Find

  Allows you to search for a series of characters. The find features of &kword; are covered in more detail under Searching for Text.

  Typing &Ctrl;F or clicking are equivalent to using the menubar.

Edit Replace

  Allows you to replace for a series of characters with others. The find and replace features of &kword; are covered in more detail under Replacing Text.

### View

View New View

  This will create a new view of your docuement. For more information on views, refer to the section entitled Using Multiple Views.

View Close All Views

  This will close all views except the current view. For more information on views, refer to the section entitled Using Multiple Views.

View Split View

  This will split the view. The orientation of the split is determined by the Splitter Orientation. For more information on views, refer to the section entitled Using Multiple Views.

View Remove View

  This will close the current view. For more information on views, refer to the section entitled Using Multiple Views.

View Splitter Orientation

  This determines whether split views are oriented horizontally or vertically. Click on this option, and you are presented with a submenu with 2 options: Vertical and Horizontal. For more information on views, refer to the section entitled Using Multiple Views.

View Formatting Characters

  Clicking on this option toggles the display of formatting characters. Selecting this option will display non-printable characters (spaces, character returns, and tab stops). Selecting this option again will turn the display of these characters off.

View Frame Borders

  Clicking on this option toggles the display of the borders to frames. Normally, &kword; draws a grey line around each frame, so that know the borders of the frames. If you want this option turned off, you can select this option. Selecting this option again will turn the borders back on.

View Header

  Selecting this option will toggle headers on. Selecting this option again will turn headers off. A checkmark before the menu entry will show you the current status of this option. More information on headers and footers can be found under Headers and Footers.

View Footer

  Selecting this option will toggle footers on. Selecting this option again will turn footers off. A checkmark before the menu entry will show you the current status of this option. More information on headers and footers can be found under Headers and Footers.

View Footnotes

  Selecting this option will cause all bibliographic information to be formated as footnotes. More information on Footnotes and Endnotes can be found under Endnotes/Footnotes.

View Endnotes

  Selecting this option will cause all bibliographic information to be formated as endnotes. More information on Footnotes and Endnotes can be found under Endnotes/Footnotes.

View Zoom

  Selecting this option will let you increase or decrease the page magnification. Selecting a zoom value larger than 100 percent causes the text and pictures to appear larger. Selecting a zoom value smaller than 100 percent will cause the text and pictures to appear smaller.

  The zoom value does not affect the final output of the text or pictures. This option is intended to help you edit and layout your documents.

### Insert

F2 Insert Picture Inline

  Insert a picture from a file into the current cursor position.

  Typing F2 or clicking are equivalent to using the menubar.

Insert Formula

  Insert a formula into the document. More information on formulas in &kword; can be found here.

  Clicking are equivalent to using the menubar.

&Alt; &Shift; C Insert Special Character

  Opens a dialog box which allows you to select characters not found on the keyboard.

  Typing &Alt; &Shift; C is equivalent to using the menubar.

&Ctrl;Return Insert Hard Frame Break

  This will enter a special character which will force text into the next connected text frame. More information can be found in Working with Frames.

  Typing &Ctrl;Return is equivalent to using the menubar.

Insert Footnote or Endnote

  Selecting this option will insert a bibliographic mark which will appear as either a footnote or endnote. More information on Footnotes and Endnotes can be found under Endnotes/Footnotes.

Insert Table of Contents

  This will insert a Table of Contents at the current cursor position. More detailed information can be found here.

Insert Variable

  Selecting this option will allow you to insert page numbers, Date, time, Serial letters, &etc; You can find specific information about page numbers here. More information about Date and Times can be found under Inserting the Date and Time. More information on other variables can be found Special Variables.

Insert Table

  This will allow you to create a table in the current cursor location. For more information, please see Working with Tables.

  Clicking are equivalent to using the menubar.

F6 Insert Text Frame

  To create a new text frame. After selecting this option, your cursor will change to cross hairs. chose the location of one corner of your new text frame. Click on the left mouse button and hold the button down. Drag the mouse, until you have the desired text frame. When you have the correct shape and size, release the mouse button. &kword; will now bring up a dialog box with options to connect this text frame to other frames in your document. For more information on this subject, see Working with Frames.

  Typing F6 or clicking are equivalent to using the menubar.

F7 Insert Create Picture Frame

  This option will let you create a new frame, and automatically insert a picture from a file into the new frame. After selecting this menu item or toolbar button, a dialog box will be opened, so you may select the picture file from your system. (For help with this dialog box, please see Inserting a Picture.) Once you have selected the file you want, click on the OK button. &kword; will close the dialog box, and your cursor will change to cross hairs. Locate the cursor on the page where you would like to locate one corner of your picture. Click and hold the right mouse button, then drag the mouse. This will create a border which represents the final size of the picture in your document. When you are happy with the size of the picture, release the mouse button and the picture will be inserted in your new frame.

  Typing F7 or clicking are equivalent to using the menubar.

F12 Insert Object Frame

  Creates a new frame, and opens a dialog box listing each of the &koffice; applications. This will allow you to insert any data into your &kword; document.

  Typing F12 or clicking are equivalent to using the menubar.

### Format

&Ctrl;&Alt;F Format Font

  Allows you to change the formatting characteristics of the selected text. For more details, go to Character Formating

  Typing &Ctrl;&Alt;F is equivalent to using the menubar.

&Ctrl;&Alt;P Format Paragraph

  To change the indenting, spacing between paragraphs, text flow, tab stops, numbering and borders. For more details, go to paragraph Formating.

  Typing &Ctrl;&Alt;P is equivalent to using the menubar.

Format Frame/Framset

  Allows you to alter attributes of a selected frame(s). You must be in Frame Edit Mode to use this function. For more details, go to Frame Formating

Format Page

  Use this to alter the properties of the printed page, including size, headers and footers. For more details, go to Formating the Page

&Ctrl;&Alt;5 Format Stylist

  Opens a dialog to allow you to format, add and delete styles. For more information go to Styles

  Typing &Ctrl;&Alt;5 is equivalent to using the menubar.

Format Style

  Allows you to select a style for the selected text. For more information go to Styles

Format Formulas

  Allows you to format the selected formula. For more information go to Formulas

### Frames

Edit Delete Frame

  This will allow you to delete the entire frame, and all of the text and objects contained within the frame. You will be prompted before the frame is deleted. This command must be executed while you are in frame edit mode.

Edit Reconnect Frame

  Allows you to reconnect the currently selected text frame, with another text frame. More information on this subject can be found in Working with Frames.

  This command must be executed while you are in frame edit mode.

F4 Frames Edit Text

  Switches you to Edit Text Mode. For more detailed information see Working with Frames.

  Typing F4 or clicking are equivalent to using the menubar.

F5 Frames Edit Frames

  Switches you to Frame Edit Mode. For more detailed information see Working with Frames.

  Typing F5 or clicking are equivalent to using the menubar.

### Table

Table Insert Row

  Allows you to insert a row into a table. For more on tables, click here.

  Clicking is equivalent to using the menubar.

Table Insert Column

  Allows you to insert a column into a table. For more on tables, click here.

  Clicking is equivalent to using the menubar.

Table Delete Row

  Delete a row from a table. For more on tables, click here.

  Clicking is equivalent to using the menubar.

Table Delete Column

  Delete a column from a table. For more on tables, click here.

  Clicking is equivalent to using the menubar.

Table Join Cells

  This will convert two (or more) seperate cells into a single cell. For more on tables, click here.

Table Split Cells

  This will split previously joined cells in a table. For more on tables, click here.

Table Ungroup Table

  STUFF........For more on tables, click here.

Table Delete Table

  Deletes the table the cursor is in. For more on tables, click here.

### Tools

Tools Spell Checking

  Will spell check the document.

  Clicking is equivalent to using the menubar.

Extra Custom Variables

  Not fully functional yet.

Tools Autocorrection

  Allows you to modify the autocorrection options. For more on Autocorrection, click here.

### Settings

Settings Show File Toolbar

  Toggles whether the File Toolbar is visible.

Settings Show Edit Toolbar

  Toggles whether the Edit Toolbar is visible.

Settings Show Table Toolbar

  Toggles whether the Table Toolbar is visible.

Settings Show Insert Toolbar

  Toggles whether the Insert Toolbar is visible.

Settings Show Format Toolbar

  Toggles whether the Format Toolbar is visible.

Settings Show Borders Toolbar

  Toggles whether the Borders Toolbar is visible.

Settings Show Formula Toolbar

  Toggles whether the Formula Toolbar is visible.

Settings Show File Toolbar

  Toggles whether the File Toolbar is visible.

Settings Configure Key Bindings

  Allows you to change the keyboard shortcuts. For details, click here

Settings Configure Toolbars

  Allows you to change the toolbars. For details, click here

Settings Configure &kword;

  Allows you to change miscellaneous &kword; options.For details, click here

### Help

F1 Help Contents

  Shows the contents of the documentation.

  Typing F1 is equivalent to using the menubar.

&Shift;F1 Help What's This?

  The mouse changes to an arrow with a question mark beside it. Now you can click on a component of the &kword; interface, and you can get brief help.

  Typing &Shift;F1 is equivalent to using the menubar.

Help Report Bug...

  If &kword; crashes, or you have an idea that you think the developers should know about, select this option, and fill out the form on the internet.

Help About &kword;

  Shows information on &kword;

Help About KDE

  Shows information on &kde;.

## Formatting ToolBar

The Formatting Toolbar consists of 9 buttons. Each button performs a task from the menubar.

| Select Font Face
| Character Size
| Toggle Bold Text
| Toggle Italics Button
| Toggle Underline Button
| Toggle Strikeout Button
| Toggle Superscript Text Button
| Toggle Subscript Text Button
| Toggle Text Color Button

## File Toolbar

The File Toolbar consists of 5 buttons. Each button performs a task from the menubar. Click on that task for more details.

| Open New File
| Open Saved File
| Save File
| Print File
| Print Preview

## Insert Toolbar

The Insert Toolbar consists of 5 buttons. Each button performs a task from the menubar. Click on that task for more details.

| Insert Table
| Insert Picture
| Insert Text Frame
| Insert Formula Frame
| Insert Object Frame

## Edit Toolbar

The Basic Editing Toolbar consists of 8 buttons. Each button performs a task from the menubar. Click on that task for more details.

| Undo
| Redo
| Cut
| Copy
| Paste
| Spell Check
| Find
| Zoom

## Paragraph Toolbar

The Insert Toolbar consists of 8 buttons. Each button performs a task from the menubar. Click on that task for more details.

| Select Character Style
| Left Text Align Button
| Center Text Align Button
| Right Text Align Button
| Justify Text Button
| Numbered Text paragraphs
| Select Border Style
| Select Border Style

## Table ToolBar

The Table Edit Toolbar consists of 4 buttons. Each button performs a task from the menubar. Click on that task for more details.

| Insert Row
| Insert Column
| Delete Row
| Delete Column

## Border Toolbar

The Border Toolbar consists of 9 buttons. Each button performs a task from the menubar. Click on that task for more details.

| Toggle border colors
| Toggle Left Paragraph Border
| Toggle Right Paragraph Border
| Toggle Top Paragraph Border
| Toggle Bottom Paragraph Border
| Select Border Size
| Select Border Style
| Select Border Color
| Select Background Color

## Formula Toolbar

The Formula Toolbar consists of 17 buttons. Each button performs a task from the menubar. Click on that task for more details.

| Add or Change Square Root
| Add or Change Fraction
| Add or Change to Brackets
| Add or Change to Square Brackets
| Add or Change to Curly Brackets
| Absolute Value
| Integral
| Change to Sum
| Change to Product
| Add Matrix
| Add Upper Left Index
| Add Lower Left Index
| Add Upper Right Index
| Add Lower Right Index
Right Facing Characters
Left Facing Characters
Special Symbols

## Selecting Colors from a Color dialog