A User's Guide to Ximian Evolution
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# Taking Full Advantage of the Exchange Server When Scheduling Appointments

When you schedule a meeting with your calendar on the Exchangeserver, you can check when other local Exchange users are busy according to their Exchangecalendars. To do so:

Figure 7-4. Scheduling With Free/Busy Information

> Reminders In Exchange: Reminders for appointments in your Exchange calendar will not work until you have run Evolution at least once after logging in. This is different from locally stored reminders, which will work from the moment you log in, regardless of whether you have run Evolution in the session.

1. Open a new appointment in the calendar.

2. Choose Actions->Schedule Meeting in the meeting editor window.

3. Add attendees, either by entering their email addresses into the list, or by clicking the Invite Others button. If you choose to so, it's best to use the Global Address List (GAL). Choose the GAL from the drop-down list of address sources at the top of the dialog box.

4. Choose Options and then Update Free/Busy to check participant schedules and, if possible, update the meeting in all participants' calendars.

> Using Autopick to Adjust Meeting Times: If meeting attendees are not available during the times you have scheduled a meeting, you can "nudge" the meeting forward or backward to the nearest available time. To do so, just click the arrows to the left or right of the Autopick button. The autopick tool will move the meeting to the nearest time during which all attendees are available. If you aren't satisfied with those results, you can drag the edges of the meeting time to the hours that you want to select.

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