#LyX 1.5.0svn created this file. For more info see http://www.lyx.org/
\lyxformat 276
\begin_document
\begin_header
\textclass article
\language english
\inputencoding latin1
\font_roman default
\font_sans default
\font_typewriter default
\font_default_family default
\font_sc false
\font_osf false
\font_sf_scale 100
\font_tt_scale 100
\graphics dvips
\paperfontsize 12
\spacing single
\papersize default
\use_geometry false
\use_amsmath 0
\use_esint 0
\cite_engine basic
\use_bibtopic false
\paperorientation portrait
\secnumdepth 3
\tocdepth 3
\paragraph_separation indent
\defskip medskip
\quotes_language english
\papercolumns 1
\papersides 1
\paperpagestyle plain
\tracking_changes false
\output_changes false
\end_header

\begin_body

\begin_layout Title
Documentation Project Style Sheet
\end_layout

\begin_layout Author
by John Weiss
\end_layout

\begin_layout Abstract
This article is a style sheet.
 It describes, with examples, how the documentation should look and sound.
 The first few sections explain the font conventions and typography conventions
 all documentation writers should follow.
 Those sections also contain examples.
 It also explains the purpose of each of the different manuals.
 Follow it not merely to the letter, but also in spirit.
\end_layout

\begin_layout Abstract
The Style Sheet for LyX documentation (hereafter known as the Style Sheet)
 applies to
\emph default
 
\emph on
all
\emph default
 forms of LyX documenation, regardless of language.
 There is a section for translators in the Style Sheet, towards the end.

\emph default
 
\emph on
Read the entire Style Sheet!
\emph default
 Even if you are a translator, I assume you know enough English to comprehend
 this document.
\end_layout

\begin_layout Section
Questions and Clarifications
\end_layout

\begin_layout Standard
After the second version of this Style Sheet grew uncomfortably large, the
 LyX DocTeam decided it needed to lose some excess weight.
 It seems the Style Sheet began to specify too many special cases, too many
 points of clarification.
 On the other hand, contributors to the documents were discovering many
 creative ways of misinterpreting the Style Sheet specifications.
 Therefore:
\end_layout

\begin_layout Quote
If you have any questions about anything in the Style Sheet,
\emph default
 
\emph on
ask first, write second!
\end_layout

\begin_layout Standard
Field all questions to the LyX Developer's Mailing List.
 There are seasoned DocTeam members who can answer your questions.
 If you have any problems with the Style Sheet itself, also contact the
 mailing list.
\end_layout

\begin_layout Section
Fonts
\end_layout

\begin_layout Standard
We'll start with the easiest section, yet also the most important.
\end_layout

\begin_layout Standard
This is how you should fontify text in the manuals:
\end_layout

\begin_layout List
\labelwidthstring MMMMMMMM

\emph on
Emphasized
\emph default
 general emphasis, generic arguments, titles of books, names the other manuals
 and of their sections, and notes from the authors
\end_layout

\begin_deeper
\begin_layout Standard
Do not overemphasize your text.
\end_layout

\end_deeper
\begin_layout List
\labelwidthstring MMMMMMMM

\family typewriter
Typewriter
\family default
 program names, file names,
\family default
 
\family typewriter
man
\family default
-page names, LaTeX code, LaTeX commands, LaTeX package names, and LyX code
 and functions
\end_layout

\begin_layout List
\labelwidthstring MMMMMMMM

\family sans
Sans\InsetSpace ~
Serif
\family default
 menu, button, or popup names, the names/lables of all widgets in a popup,
 the names of keyboard keys, and certain 
\begin_inset Quotes eld
\end_inset

special terms
\begin_inset Quotes erd
\end_inset


\end_layout

\begin_layout List
\labelwidthstring MMMMMMMM

\noun on
Noun\InsetSpace ~
Style
\noun default
 people's names
\end_layout

\begin_layout List
\labelwidthstring MMMMMMMM

\family sans
\bar under
U
\bar default
nderlined\InsetSpace ~
Sans\InsetSpace ~
Serif
\family default
 Rich Fields added this to mimick the underlining of letters in the menus
 and on buttons.
 It helps to highlight the accelerator keys, and human brains store information
 best when they see it frequently.
\end_layout

\begin_deeper
\begin_layout Description
WARNING! --- When you do this, make sure you
\emph default
 
\emph on
only
\emph default
 shut off the underlining.
 Too many people send in things that look like: 
\newline

\family sans
\bar under
T
\family default
\bar default
his
\newline
\SpecialChar \ldots{}
i.\InsetSpace ~
e.\InsetSpace ~
they not only shut off underlining, they turned off
\family default
 
\family sans
Sans\InsetSpace ~
Serif
\family default
, too!
\emph default
 
\emph on
Don't do that!
\emph default
 Make sure the entire word is still in
\family default
 
\family sans
Sans\InsetSpace ~
Serif
\family default
 after you shut off the underlining.
\end_layout

\end_deeper
\begin_layout List
\labelwidthstring MMMMMMMM

\series bold
Bold
\series default
 Unused.
\end_layout

\begin_deeper
\begin_layout Standard
If you want to emphasize any text, use
\emph default
 
\emph on
Emphasized
\emph default
.
 LaTeX will put many things boldface on its own, such as
\family default
 
\family sans
Section
\family default
s, certain parts of equations, et cetera.
\end_layout

\begin_layout Standard
Repeat: do not use boldface.
\end_layout

\end_deeper
\begin_layout Standard
Here are some examples:
\end_layout

\begin_layout Enumerate
The function
\family default
 
\family typewriter
math-mode
\family default
 appears in configuration files and in the LyX source.
 Therefore, it (and all other LyX function names) count as code and is set
 in
\family default
 
\family typewriter
Typewriter
\family default
.
\end_layout

\begin_layout Enumerate
However,
\family default
 
\family sans
\bar under
M
\bar default
ath\InsetSpace ~
mode
\family default
 is a menu item in the
\family default
 
\family sans
\bar under
M
\bar default
ath
\family default
 menu, so it appears in
\family default
 
\family sans
Sans\InsetSpace ~
Serif
\family default
.
 Notice the use of
\family default
 
\family sans
\bar under
U
\bar default
nderlined\InsetSpace ~
Sans\InsetSpace ~
Serif
\family default
 for the accelerator keys.
\end_layout

\begin_layout Enumerate
Consider the following excerpt from the introduction of one of the manuals:
\end_layout

\begin_deeper
\begin_layout Quotation

\family sans
Return
\family default
 and
\family default
 
\family sans
Enter
\family default
 both refer to the same key.
 Some keyboards label the
\family default
 
\family sans
Return
\family default
 key as 
\begin_inset Quotes eld
\end_inset

Return,
\begin_inset Quotes erd
\end_inset

 others as 
\begin_inset Quotes eld
\end_inset

Enter,
\begin_inset Quotes erd
\end_inset

 still others have two keys.
 LyX treats all of them as the same key, so we'll use
\family default
 
\family sans
Return
\family default
 and
\family default
 
\family sans
Enter
\family default
 interchangeably.
\end_layout

\begin_layout Standard
Notice that the key name,
\family default
 
\family sans
Return
\family default
, is in
\family default
 
\family sans
Sans\InsetSpace ~
Serif
\family default
, but
\emph default
 
\emph on
only
\emph default
 when it references the key itself! When I described how the manufacturer
 chose to label its keyboard, I used Roman and put the word in quotes.
 There is a semantic difference.
\end_layout

\end_deeper
\begin_layout Enumerate
Take the following command:
\end_layout

\begin_deeper
\begin_layout Standard

\family typewriter
lpr -P
\family default
\emph on
printername
\end_layout

\begin_layout Standard
Notice that the argument to the
\family default
 
\family typewriter
-P
\family default
 option is in
\emph default
 
\emph on
Roman Italics
\emph default
 (i.e.
 emphasized).
 This is a case where you don't use
\family default
 
\family typewriter
Typewriter
\family default
 for code, because you want the generic argument label to stand out.
 On the other hand, if you were specifying an argument, for example, 
\begin_inset Quotes eld
\end_inset


\family typewriter
lpr -Pduaneps
\family default

\begin_inset Quotes erd
\end_inset

, you'd leave it in
\family default
 
\family typewriter
Typewriter
\family default
.
 
\end_layout

\end_deeper
\begin_layout Enumerate
Any LaTeX commands and code, and any
\emph default
 
\emph on
unsupported
\emph default
 LaTeX package names get set in
\family default
 
\family typewriter
Typewriter
\family default
.
 For example, 
\begin_inset Quotes eld
\end_inset


\family typewriter
multicol
\family default

\begin_inset Quotes erd
\end_inset

 is the name of an unsupported LaTeX package, but 
\begin_inset Quotes eld
\end_inset


\family sans
book
\family default

\begin_inset Quotes erd
\end_inset

 is a supported LaTeX class.
\end_layout

\begin_layout Section
Keys 
\end_layout

\begin_layout Standard
The canonical keyboard contains these keys:
\end_layout

\begin_layout Itemize

\family sans
C-
\family default
 or
\family default
 
\family sans
Control-
\family default
 
\end_layout

\begin_layout Itemize

\family sans
S-
\family default
 or
\family default
 
\family sans
Shift-
\family default
 
\end_layout

\begin_layout Itemize

\family sans
M-
\family default
 or
\family default
 
\family sans
Meta-
\family default
 
\end_layout

\begin_deeper
\begin_layout Standard
Self-explanatory.
 Be lazy and
\emph default
 
\emph on
use the abbreviations
\emph default
 whenever possible.
\end_layout

\end_deeper
\begin_layout Itemize

\family sans
F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12
\end_layout

\begin_deeper
\begin_layout Standard
The function keys.
 Most modern keyboards have all 12.
\end_layout

\end_deeper
\begin_layout Itemize

\family sans
Esc
\family default
 
\end_layout

\begin_deeper
\begin_layout Standard
The 
\begin_inset Quotes eld
\end_inset

Escape key.
\begin_inset Quotes erd
\end_inset


\end_layout

\end_deeper
\begin_layout Itemize

\family sans
Insert
\family default

\family default
 
\family sans
Delete
\family default

\family default
 
\family sans
Home
\family default

\family default
 
\family sans
End
\family default

\family default
 
\family sans
PageUp
\family default

\family default
 
\family sans
PageDown
\end_layout

\begin_deeper
\begin_layout Standard
These are the 6 keys that appear above the cursor keys on many PC keyboards.
 Consider them as part of the standard motion keys.
\end_layout

\end_deeper
\begin_layout Itemize

\family sans
Left Right Up Down
\end_layout

\begin_deeper
\begin_layout Standard
The four standard motion keys.
 There is no need to put the word 
\begin_inset Quotes eld
\end_inset

arrow
\begin_inset Quotes erd
\end_inset

 anywhere, since that's obvious.
\begin_inset Foot
status collapsed

\begin_layout Standard
Same goes for 
\begin_inset Quotes eld
\end_inset

cursor key
\begin_inset Quotes erd
\end_inset

.
 Even the word 
\begin_inset Quotes eld
\end_inset

key
\begin_inset Quotes erd
\end_inset

 after one of these may be redundant in certain situations.
\end_layout

\end_inset

 
\end_layout

\end_deeper
\begin_layout Itemize

\family sans
Return
\family default
 and
\family default
 
\family sans
Enter
\family default
 
\end_layout

\begin_deeper
\begin_layout Standard
I won't throw a hissy fit if you use one instead of the other.
 I'd prefer if you used
\family default
 
\family sans
Return
\family default
 over
\family default
 
\family sans
Enter
\family default
, but it's okay if you slip up and forget.
 Since these two keys are bound to the same function in LyX, it doesn't
 really matter.
\end_layout

\end_deeper
\begin_layout Standard
You do not need to explain everywhere what the
\family default
 
\family sans
Meta
\family default
 key is or where the
\family default
 
\family sans
Left
\family default
 key is, et cetera.
 The user isn't stupid.
 Also, someone will document anything that isn't clear (e.\InsetSpace ~
g.\InsetSpace ~
the
\family default
 
\family sans
Meta
\family default
 vs.

\family default
 
\family sans
Alt
\family default
 problem) someplace in the introduction.
 No need for you to repeat someone else's work.
\end_layout

\begin_layout Standard
LyX does not support keyboards missing any of the keys described above,
 with one exception.
 LyX can support a keyboard missing
\family default
 
\family sans
F11
\family default
 and
\family default
 
\family sans
F12
\family default
.
 There is a keyboard accelerator for
\family default
 
\family sans
F10
\family default
, but this is the only function key LyX assumes exists.
 Nevertheless, these details are of minor, if any, concern for the documentation.
 Assume the aforementioned keys exist.
\end_layout

\begin_layout Section
Mice
\end_layout

\begin_layout Standard
The word 
\begin_inset Quotes eld
\end_inset

mouse
\begin_inset Quotes erd
\end_inset

 and any description of the 3 mouse buttons have no special handling.
 Don't typeset them in any other font than the default, which is Roman.
 
\end_layout

\begin_layout Standard
Exception: you're writing an Author's Note (see section 
\begin_inset LatexCommand ref
reference "sec:author-notes"
\end_inset

) and you need to mention something about the mouse.
 Since the rest of the note is in
\emph default
 
\emph on
Emphasized
\emph default
, your description of 
\begin_inset Quotes eld
\end_inset

middle mouse button
\begin_inset Quotes erd
\end_inset

 should be emphasized, as well.
 There are a couple of other cases like this one; use your judgement.
\end_layout

\begin_layout Standard
There are only 3 mouse buttons.
 The use of them and of the mouse itself is obvious.
 There are few --- if any --- nonstandard things we do with the mouse.
 Therefore, there's no need to make the word 
\begin_inset Quotes eld
\end_inset

mouse
\begin_inset Quotes erd
\end_inset

 or 
\begin_inset Quotes eld
\end_inset

mouse button
\begin_inset Quotes erd
\end_inset

 stand out.
\end_layout

\begin_layout Section
Special Typography
\end_layout

\begin_layout Standard
Do the following:
\end_layout

\begin_layout Description
Multi-word\InsetSpace ~
names Use a
\family default
 
\family sans
Protected\InsetSpace ~
Blank
\family default
 between the words for menu and widget names.
 E.\InsetSpace ~
g.:
\family default
 
\family sans
Save\InsetSpace ~
As
\family default
, not
\family default
 
\family sans
Save As
\family default
.
 
\end_layout

\begin_deeper
\begin_layout Standard
This holds for things in
\family default
 
\family typewriter
Typewriter
\family default
 as well as
\family default
 
\family sans
Sans\InsetSpace ~
Serif
\family default
, with one caveat.
 If you have a long code example, one that can't simply be inlined and put
 in
\family default
 
\family typewriter
Typewriter
\family default
, put that in a
\family default
 
\family sans
LyX\InsetSpace ~
Code
\family default
 environment.
\end_layout

\begin_layout Standard
I want the
\family default
 
\family sans
Protected\InsetSpace ~
Blank
\family default
 so that the name doesn't get split between two lines, which is visually
 disruptive.
 If something with a
\family default
 
\family sans
Protected\InsetSpace ~
Blank
\family default
 is near the end of a line and overflows the margin, use a
\family default
 
\family typewriter

\backslash
sloppypar
\family default
 in that parargraph (consult a LaTeX book for more about 
\begin_inset Quotes eld
\end_inset


\family typewriter

\backslash
sloppypar
\family default

\begin_inset Quotes erd
\end_inset

) or manually add a hypenation point.
\end_layout

\end_deeper
\begin_layout Description
Special\InsetSpace ~
Terms These are things like the following:
\end_layout

\begin_deeper
\begin_layout Itemize

\family sans
HFill
\family default
 
\end_layout

\begin_layout Itemize

\family sans
VFill
\family default
 
\end_layout

\begin_layout Itemize

\family sans
Table\InsetSpace ~
Float
\end_layout

\begin_layout Itemize

\family sans
Figure\InsetSpace ~
Float
\end_layout

\begin_deeper
\begin_layout Standard
Use
\family default
 
\family sans
Sans\InsetSpace ~
Serif
\family default
 font and, in the case of
\family default
 
\family sans
HFill
\family default
 
and
\family default
 
\family sans
VFill
\family default
, capitalize the first two letters.
\end_layout

\begin_layout Standard
Why are these terms special? They are concepts which the seasoned LaTeX-pert
 is familiar with, but which the new LyX user is not.
 I want them to stand out from the rest of the text, hence the use of
\family default
 
\family sans
Sans\InsetSpace ~
Serif
\family default
 for them.
\end_layout

\end_deeper
\end_deeper
\begin_layout Standard
Seasoned LyX Team Members: Are there other terms that require this special
 status? On the other hand, should we eliminate this style completely?
\end_layout

\begin_layout Description
Terminology Note the following:
\end_layout

\begin_layout Itemize
\begin_inset Quotes eld
\end_inset

dialog
\begin_inset Quotes erd
\end_inset

 not 
\begin_inset Quotes eld
\end_inset

popup
\begin_inset Quotes erd
\end_inset

 or 
\begin_inset Quotes eld
\end_inset

window
\begin_inset Quotes erd
\end_inset

.
 
\begin_inset Quotes eld
\end_inset

Confirmation alert
\begin_inset Quotes erd
\end_inset

 not 
\begin_inset Quotes eld
\end_inset

dialog
\begin_inset Quotes erd
\end_inset

.
\end_layout

\begin_layout Itemize
PostScript® is a registered trademark of Adobe Corp.

\emph default
 
\emph on
You must put the ® after it or we'll get sued!
\emph default
 I also want it written as seen here, always capitalized.
 Not 
\begin_inset Quotes eld
\end_inset

postscript®,
\begin_inset Quotes erd
\end_inset

 or 
\begin_inset Quotes eld
\end_inset

Postscript®
\begin_inset Quotes erd
\end_inset

 but 
\begin_inset Quotes eld
\end_inset

PostScript®
\begin_inset Quotes erd
\end_inset

 - both of them capitalized, in the default font (i.\InsetSpace ~
.e.\InsetSpace ~
Roman).
 If you must, cut and paste it from here.
\end_layout

\begin_deeper
\begin_layout Standard
I am going to say this again:
\end_layout

\begin_layout Standard
\begin_inset VSpace 0.37cm
\end_inset


\end_layout

\begin_layout Standard
\align center

\size larger
\emph on
You must put the ® after PostScript® or we'll get sued!
\end_layout

\begin_layout Standard
\begin_inset VSpace 0.51cm
\end_inset


\end_layout

\begin_layout Standard
I mean it! American companies like to sue anything that moves.
 We could get in
\emph default
 
\emph on
major trouble
\emph default
 by forgetting that ®.
 So, don't.
 Got it?
\end_layout

\end_deeper
\begin_layout Itemize
Similarly, if you use any other registered trademark in any documentation,
 put the ® after it, too.
\end_layout

\begin_layout Description
Menu\InsetSpace ~
Items When quick-referencing an item in a menu, use the menu separator:
 
\begin_inset Quotes eld
\end_inset

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset

.
 Example:
\family default
 
\family sans
File\SpecialChar \menuseparator
Save
\family default
.
 Notice that there are
\emph default
 
\emph on
no spaces
\emph default
 around the 
\begin_inset Quotes eld
\end_inset

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset

 and that it's in
\family default
 
\family sans
Sans\InsetSpace ~
Serif
\family default
, just like the menu and item names.
\end_layout

\begin_deeper
\begin_layout Enumerate
The reason why I want no spaces around the 
\begin_inset Quotes eld
\end_inset

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset

 is to prevent LyX from splitting terms across lines.
 The same goes for using
\family default
 
\family sans
Protected\InsetSpace ~
Blank
\family default
s between multi-word terms.
 The split would be visually disruptive.
\end_layout

\begin_layout Enumerate
A 
\begin_inset Quotes eld
\end_inset

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset

 goes between menu names and item names
\emph default
 
\emph on
only
\emph default
.
 (Yes, submenus are okay, too).
\end_layout

\begin_layout Enumerate

\emph on
NEVER
\emph default
 put 
\begin_inset Quotes eld
\end_inset

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset

 between menu items and dialog names.
 Example: 
\begin_inset Quotes eld
\end_inset


\family sans
\bar under
L
\bar default
ayout\SpecialChar \menuseparator
P
\bar under
a
\bar default
per\SpecialChar \menuseparator
Paper\InsetSpace ~
Dialog
\family default

\begin_inset Quotes erd
\end_inset


\emph default
 
\emph on
IS STRICTLY FORBIDDEN!
\emph default
 
\end_layout

\begin_deeper
\begin_layout Standard

\emph on
NEVER
\emph default
 put 
\begin_inset Quotes eld
\end_inset

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset

 between popup names and any dialog.
 Example: 
\begin_inset Quotes eld
\end_inset


\family sans
Paper\InsetSpace ~
Dialog\SpecialChar \menuseparator
P
\bar under
o
\bar default
rtrait
\family default

\begin_inset Quotes erd
\end_inset


\emph default
 
\emph on
IS STRICTLY FORBIDDEN!
\end_layout

\begin_layout Standard

\emph on
NEVER
\emph default
 put 
\begin_inset Quotes eld
\end_inset

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset

 between menu items and any dialog.
 Example: 
\begin_inset Quotes eld
\end_inset


\family sans
\bar under
L
\bar default
ayout\SpecialChar \menuseparator
P
\bar under
a
\bar default
per\SpecialChar \menuseparator
P
\bar under
o
\bar default
rtrait
\family default

\begin_inset Quotes erd
\end_inset


\emph default
 
\emph on
IS STRICTLY FORBIDDEN!
\end_layout

\begin_layout Standard
Either write out the description, or use context to eliminate any need to
 repeat menu items, dialog names, etc.
\end_layout

\end_deeper
\end_deeper
\begin_layout Description
Note\InsetSpace ~
Boxes LyX has a feature for adding comments that appear only within
 the LyX GUI.
 Here's one: 
\begin_inset Note Note
status collapsed

\begin_layout Standard
These should NEVER appear in the manuals.
\end_layout

\end_inset

.
 You will see nothing in a printout of the Style Sheet.
 Therefore, they have no place in the manuals.
 Period.
 
\end_layout

\begin_deeper
\begin_layout Standard
If you have a parenthetical comment you want to make, the reader should
 see it too, even in the printed version.
 Use an Author's Note (see section 
\begin_inset LatexCommand ref
reference "sec:author-notes"
\end_inset

) in place of the Note-Boxes.
\end_layout

\end_deeper
\begin_layout Description
\begin_inset Quotes eld
\end_inset

(\SpecialChar \ldots{}
)
\begin_inset Quotes erd
\end_inset

,\InsetSpace ~

\begin_inset Quotes eld
\end_inset

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset

\InsetSpace ~
and\InsetSpace ~

\begin_inset Quotes eld
\end_inset

{\SpecialChar \ldots{}
}
\begin_inset Quotes erd
\end_inset

 I have recently been corrected about the use of parentheses.
 Standard English typesetting uses the normal parentheses, 
\begin_inset Quotes eld
\end_inset

(\SpecialChar \ldots{}
)
\begin_inset Quotes erd
\end_inset

, around any aside, remark, or parenthetical expression.
 The bracket, 
\begin_inset Quotes eld
\end_inset

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset

, is used only within quotations (see section\InsetSpace ~

\begin_inset LatexCommand ref
reference "sec:quote"
\end_inset

).
 The brace, 
\begin_inset Quotes eld
\end_inset

{\SpecialChar \ldots{}
}
\begin_inset Quotes erd
\end_inset

, is never used.
 Therefore, never use 
\begin_inset Quotes eld
\end_inset

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset

 or 
\begin_inset Quotes eld
\end_inset

{\SpecialChar \ldots{}
}
\begin_inset Quotes erd
\end_inset

 unless otherwise specified by this Style Sheet.
\end_layout

\begin_layout Description
Dashes: Be sure to use the correct one.
 A single 
\begin_inset Quotes eld
\end_inset


\family typewriter
-
\family default

\begin_inset Quotes erd
\end_inset

 character is not a dash, it's a hyphen.
 Use it only as a hyphen.
 
\end_layout

\begin_deeper
\begin_layout Standard
Instead, use an 
\begin_inset Quotes eld
\end_inset

en-dash
\begin_inset Quotes erd
\end_inset

 or an 
\begin_inset Quotes eld
\end_inset

em- dash.
\begin_inset Quotes erd
\end_inset

 Two back-to-back 
\begin_inset Quotes eld
\end_inset


\family typewriter
-
\family default

\begin_inset Quotes erd
\end_inset

 characters form the en-dash.
 Three 
\begin_inset Quotes eld
\end_inset


\family typewriter
-
\family default

\begin_inset Quotes erd
\end_inset

 characters create an em-dash, which is slightly longer than the en-dash.
 In the printed version of any document, LyX will combine the two or three
 
\begin_inset Quotes eld
\end_inset


\family typewriter
-
\family default

\begin_inset Quotes erd
\end_inset

 characters into a single, unbroken line.
\end_layout

\end_deeper
\begin_layout Section
Cross-References and Labels
\end_layout

\begin_layout Standard
Use the following labelling conventions:
\end_layout

\begin_layout List
\labelwidthstring 00.00.0000
sec:xxx Use this for
\family default
 
\family sans
Section
\family default
s as well as
\family default
 
\family sans
Chapter
\family default
s,
\family default
 
\family sans
Subsection
\family default
s,
\family default
 
\family sans
Subsubsection
\family default
s, etc.
\end_layout

\begin_layout List
\labelwidthstring 00.00.0000
eqn:xxx Use this for Equations, should you need to create any.
\end_layout

\begin_layout List
\labelwidthstring 00.00.0000
tbl:xxxx Use this for tables inside of a table float.
\end_layout

\begin_layout List
\labelwidthstring 00.00.0000
fig:xxx Use this for figures inside of figure floats.
\end_layout

\begin_layout Standard
Additionally, you should put the label at one of two locations:
\end_layout

\begin_layout Enumerate
The
\emph default
 
\emph on
beginning of the paragraph
\emph default
, after a section heading, or at the beginning of captions, etc.
 It should be the first thing on the first line.
 Don't put a space betweeen it and the first word.
\end_layout

\begin_layout Enumerate
If there is no paragraph after a section heading, put it at the
\emph default
 
\emph on
end of the last line.

\emph default
 
\end_layout

\begin_deeper
\begin_layout Standard
Example: You have a
\family default
 
\family sans
Section
\family default
 which is immediately followed by a
\family default
 
\family sans
Subsection
\family default
 heading.
 This is a case where you need to put the label at the end of the
\family default
 
\family sans
Section
\family default
 heading.
 I know it looks ugly; not much we can do about that, though.
\end_layout

\end_deeper
\begin_layout Section
Content --- What Goes Where
\end_layout

\begin_layout Standard
This is
\emph default
 
\emph on
very
\emph default
 important to anyone documenting a new feature.
 If you need to add new documentation, pay attention.
 
\end_layout

\begin_layout Standard
In the dim and distant past, whenever someone wanted to document a new feature
 they added, they either wrote a mini-doc and stuck it into the documentation
 directory, or they added a new section to the lone manual.
 No one paid much attention to organization in those days, either.
 The result was a totally bloated, totally unnavigable, and incomplete manual
 orbitted by a swarm of tiny, incomplete mini-docs.
 I don't want the docs to fall back into that mess.
\end_layout

\begin_layout Standard
With that in mind, I have some instructions for how to keep things organized:
\end_layout

\begin_layout List
\labelwidthstring 00.00.0000

\family typewriter
Intro.lyx
\family default
 
Please, don't touch this file.
 It's essentially complete, anyhow.
 Only the editor(s) should make changes to this, as this file contains info
 about how to contribute to the doc project.
 That's really the only stuff that should need to change, and even then,
 only when a new maintainer comes along.
\end_layout

\begin_layout List
\labelwidthstring 00.00.0000

\family typewriter
UserGuide.lyx
\family default
 
This file is complete.
 Any changes should be for updates
\emph default
 
\emph on
only
\emph default
.
 DO NOT ADD new features to here willy-nilly.
 Let the editor decide if --- and when --- new sections go in here.
 Place any new features in\SpecialChar \ldots{}

\end_layout

\begin_layout List
\labelwidthstring 00.00.0000

\family typewriter
Extended.lyx
\family default
 This is where all new features go from now on.
 It's in the style of a bound journal --- each section is an 
\begin_inset Quotes eld
\end_inset

article
\begin_inset Quotes erd
\end_inset

 from the author of the feature.
 Also, anyone who writes a
\family default
 
\family typewriter
.layout
\family default
 file for a new document class should write a section describing that new
 class and how to use it.
 That also goes here.
\end_layout

\begin_deeper
\begin_layout Standard
Note, however, that you are
\emph default
 
\emph on
not
\emph default
 excused from following this Style Sheet just because the sections of
\family default
 
\family typewriter
Extended.lyx
\family default
 are in the form of a journal article.
\end_layout

\end_deeper
\begin_layout List
\labelwidthstring 00.00.0000

\family typewriter
Tutorial.lyx
\family default
 This file is complete.
 Do not change or add to without permission of the Documenation Project
 Editor.
\end_layout

\begin_layout List
\labelwidthstring 00.00.0000

\family typewriter
Customization.lyx
\family default
 This document describes advanced features, most of which alter the look,
 feel, and behavior of LyX.
 This manual is still a bit incomplete, although that may change soon.
 Check for updates often.
\end_layout

\begin_deeper
\begin_layout Standard
If you are unsure whether or not something belongs in
\family default
 
\family typewriter
Customization.lyx
\family default
, then, most-likely, it
\emph default
 
\emph on
really
\emph default
 belongs in
\family default
 
\family typewriter
Extended.lyx
\family default
.
 Again, let the current editor of the LyX documentation decide if your new
 section should be migrated to
\family default
 
\family typewriter
Customization.lyx
\family default
.
\end_layout

\end_deeper
\begin_layout List
\labelwidthstring 00.00.0000

\family typewriter
Reference.lyx
\family default
 I'd prefer to completely finish this one before doing anything else, but
 that's unrealistic.
 LyX keeps changing so much that I think the
\emph default
 
\emph on
Reference Manual
\emph default
 will be the last one completed.
 However, I'd like it if the developer's would add entries anytime they
 create a new function or popup.
 That would help things immensely!
\end_layout

\begin_deeper
\begin_layout Standard
Note that the
\emph default
 
\emph on
Reference Manual
\emph default
 follows this Style Sheet for the most part.
 There are, however, additional rules to follow when making new entries.
 At the top of this manual, there are examples of and a template for
\emph default
 
\emph on
Reference Manual
\emph default
 entries.
 Use them.
\end_layout

\end_deeper
\begin_layout Section
Writing Style: The Primary Manuals
\end_layout

\begin_layout Standard
While I want to make contributing to the Documentation Project as painless
 as possible for newcomers, I also want the newcomers to be painless on
 the existing Documentation Team! Ergo, I've written this section to give
 some flavor to guide everyone's individual style.
 
\end_layout

\begin_layout Subsection
Language
\end_layout

\begin_layout Standard
All contributions to the
\emph default
 
\emph on
primary
\emph default
 LyX documentation must be in English.
 I don't care if it's British, Australian, or American English.
 The DocTeam editor will proofread for glaring mistakes and fix them.
\end_layout

\begin_layout Standard
Don't get hung up on semantics.
 English is a flexible language, and just because your Mothertongue-to-English
 dictionary gives only one translation for a word doesn't necessarily mean
 it's so.
 We've had some discussions and misunderstandings on the Developers' List
 because of this very problem.
 If something is unclear (or just plain weird) due to a translation problem,
 one of the American/British/Australian developers can fix it.
\end_layout

\begin_layout Standard
Nota Bene: by
\emph default
 
\emph on
primary
\emph default
 documentation, I exclude the translations.
 We usually don't have enough people to cover the manuals in one language,
 let alone more than one.
 Subsequently, the tranlsations are just that --- translations of the English
 version of the LyX manuals.
 The translation efforts require have their own set of guidelines.
 See section 
\begin_inset LatexCommand ref
reference "sec:translations"
\end_inset

 for more info.
\end_layout

\begin_layout Subsection
Wearing Many Hats:
\newline
Commentary from the Author (i.\InsetSpace ~
e.: You)
\end_layout

\begin_layout Standard
\begin_inset LatexCommand label
name "sec:author-notes"
\end_inset

I want to make it easy for everyone when it comes to documenting things.
 Some features are incomplete.
 Some, you might not know everything about.
 Sometimes, you may want to comminucate something to me or the reader or
 other DocTeam members.
 Sometimes, you may want to 
\begin_inset Quotes eld
\end_inset

speak for yourself;
\begin_inset Quotes erd
\end_inset

 you want to say something that is your personal opinion and using 
\begin_inset Quotes eld
\end_inset

we
\begin_inset Quotes erd
\end_inset

 would be inappropriate.
\end_layout

\begin_layout Standard
In short, when you contribute to the LyX Docs, you wear many hats.
\end_layout

\begin_layout Standard
For occasions when you need to switch hats, I've designed some special mechanism
s.
\end_layout

\begin_layout Subsubsection
Personal\InsetSpace ~
Notes: The 
\begin_inset Quotes eld
\end_inset

Me
\begin_inset Quotes erd
\end_inset

 Hat
\end_layout

\begin_layout Standard
These are footnotes.
 They begin with the following:
\end_layout

\begin_layout Quote
Note from 
\noun on
Name of Person
\noun default
:
\end_layout

\begin_layout Standard
\SpecialChar \ldots{}
using the 
\noun on
Noun Style
\noun default
 for the person's name and without the quotes.
 The rest of the footnote is the actual comment.
 
\end_layout

\begin_layout Standard
Use these when you need to quote a comment by someone (usually yourself),
 and need to identify that person.
 This includes occasions when you need wear the 
\begin_inset Quotes eld
\end_inset

me
\begin_inset Quotes erd
\end_inset

 hat, i.\InsetSpace ~
e.\InsetSpace ~
to speak for yourself instead of for the LyX Team.
\end_layout

\begin_layout Standard
If the comment is too large to put in a footnote, don't use a Personal Note.
 When quoting more than about 3 sentences or 5 lines of text, use a bona
 fide quote.
 Don't use any leading 
\begin_inset Quotes eld
\end_inset

Note from 
\noun on
Name of Person
\noun default
:
\begin_inset Quotes erd
\end_inset

 in that case.
 In a real quote, you'll give credit to the original speaker in either the
 paragraph before or after the body of the
\family default
 
\family sans
Quotation
\family default
.
\end_layout

\begin_layout Subsubsection
Author's\InsetSpace ~
Notes: The 
\begin_inset Quotes eld
\end_inset

Author
\begin_inset Quotes erd
\end_inset

 Hat
\end_layout

\begin_layout Standard
There will be times when you are not speaking for the LyX Team, yet you
 are not entirely speaking for yourself.
 Instead, you are speaking on behalf of the manual itself, as the author
 of the manual.
 Some examples of when you might need to do this are:
\end_layout

\begin_layout Itemize
You need to contradict something you just wrote because the feature isn't
 quite ready yet, but you wanted to document what it will do.
\end_layout

\begin_layout Itemize
You need to leave a note for yourself.
\end_layout

\begin_layout Itemize
You need to leave a note for the editor or the other DocTeam members.
\end_layout

\begin_layout Itemize
You need to point out something about the manuals to the reader, something
 that doesn't fit into the context of the current paragraph.
\end_layout

\begin_layout Standard
At such times, you are wearing your 
\begin_inset Quotes eld
\end_inset

I am the Author
\begin_inset Quotes erd
\end_inset

 hat, if you will.
\end_layout

\begin_layout Standard
The typography for an 
\begin_inset Quotes eld
\end_inset

Author's Note
\begin_inset Quotes erd
\end_inset

 is as follows:
\end_layout

\begin_layout Itemize
They go in the body of the text, in brackets, 
\begin_inset Quotes eld
\end_inset

[]
\begin_inset Quotes erd
\end_inset

, not any other form of parentheses.
 The bracket are in the default character style.
\end_layout

\begin_layout Itemize
The text of the note itself, however, is emphasized.
 
\end_layout

\begin_layout Itemize
Begin with the words, 
\begin_inset Quotes eld
\end_inset


\emph on
Author's Note:
\emph default

\begin_inset Quotes erd
\end_inset

 and end with an em-dash, 
\begin_inset Quotes eld
\end_inset

---
\begin_inset Quotes erd
\end_inset

, followed by your initials.
 
\end_layout

\begin_layout Standard
Here's an example: [
\emph on
Author's Note: This is an example note.
 ---jw
\emph default
].
\end_layout

\begin_layout Standard
The form of the Author's Note, by the way, isn't a suggestion or request.
 It is
\emph default
 
\emph on
mandatory
\emph default
.
 All Author's Notes must begin with this text, verbatim: 
\begin_inset Quotes eld
\end_inset

[
\emph on
Author's Note:
\emph default

\begin_inset Quotes erd
\end_inset

.
 Abbreviations to 
\begin_inset Quotes eld
\end_inset

AN
\begin_inset Quotes erd
\end_inset

 are or any other variant are forbidden.
 The Author's Note must end with an em-dash, which is 3 
\begin_inset Quotes eld
\end_inset

-
\begin_inset Quotes erd
\end_inset

 characters: 
\begin_inset Quotes eld
\end_inset

---
\begin_inset Quotes erd
\end_inset

.
 Do not use 2 or 1 
\begin_inset Quotes eld
\end_inset

-
\begin_inset Quotes erd
\end_inset

; you must use 3 (and 5 is right out).
\end_layout

\begin_layout Standard
\begin_inset Quotes eld
\end_inset

Author's Notes
\begin_inset Quotes erd
\end_inset

 are inherently transient, and should disapear as a manual matures.
\end_layout

\begin_layout Subsubsection
Footnotes: 
\end_layout

\begin_layout Standard
You are also free to use footnotes on their own in addition to the Personal
 Notes and/or Author's Notes.
 I've frequently used footnotes to \SpecialChar \ldots{}
 well, to comment on parts of a section
 without putting the commentary into the body of the text.
\end_layout

\begin_layout Paragraph*
Mixing Footnotes and Personal Notes
\end_layout

\begin_layout Standard
Personal Notes always go in footnotes, and should be 5 lines or fewer.
 Any larger quotation should be quoted properly, using the rules of standard
 English.
 Place quotes in a
\family default
 
\family sans
Quotation
\family default
 paragraph environment.
\end_layout

\begin_layout Paragraph*
Mixing Footnotes and Author's Notes
\end_layout

\begin_layout Standard
Author's Notes should
\emph default
 
\emph on
never
\emph default
 go in footnotes.
 
\end_layout

\begin_layout Paragraph*
Mixing Personal Notes and Author's Notes
\end_layout

\begin_layout Standard
Forbidden; these two are mutually exclusive.
\end_layout

\begin_layout Subsubsection
Summary of Use
\end_layout

\begin_layout Itemize
Personal Notes:
\newline
A
\emph default
 
\emph on
short
\emph default
 opinion --- yours or another LyX developer's --- about anything.
 Anywhere in the manuals you wish to speak for yourself instead the the
 LyX Team, use this.
 If you have a long rant, however, quote yourself (see section\InsetSpace ~

\begin_inset LatexCommand ref
reference "sec:quote"
\end_inset

).
\end_layout

\begin_layout Itemize
Author's Note:
\newline
Use this to describe things in LyX (or the manuals) that may
 change in the future or are somehow incomplete.
 Author's Notes are supposed to disappear as a manual matures.
\end_layout

\begin_layout Itemize
Plain Footnotes:
\newline
Used for text fragments that almost fit into the flow of
 the text\SpecialChar \ldots{}
but not quite.
\end_layout

\begin_layout Standard
When using these three mechanisms, in addition to rigorously following their
 descriptions, please use them properly.
 I listed some additional restrictions previously.
 Some of you may balk at these restrictions.
 Nevertheless, there is a reason for them: if you have an overwhemling desire
 to mix or modify footnotes, Personal Notes, and Author's Notes, you shouldn't
 be using any of them.
 More specifically, you're trying to use a hammer to drive in a screw.
 What you want to say probably needs to go into the main body of the text.
\end_layout

\begin_layout Subsection
General Stylistic Guidelines
\end_layout

\begin_layout Standard
Everything in this section is
\emph default
 
\emph on
mandatory to all documenters
\emph default
, regardless the language you're writing in.
 
\end_layout

\begin_layout Subsubsection
Typography
\end_layout

\begin_layout Enumerate
Use the typography rules outlined in the beginning sections of this document.
\end_layout

\begin_layout Enumerate
Don't, however, mimic the typography of this file.
 Yes, the Style Sheet doesn't follow the Style Sheet (grin).
\end_layout

\begin_layout Enumerate
There is some typographic freedom in those rules in earlier sections.
 Use that freedom wisely.
 Most importanly, never sacrifice the online appearance for the printed
 appearance and vice versa.
\end_layout

\begin_deeper
\begin_layout Standard
An example is in the
\emph default
 
\emph on
User's Guide
\emph default
.
 There is a footnote using the
\family default
 
\family typewriter
multcols
\family default
 command to divide a long
\family default
 
\family sans
Itemize
\family default
 environment into 3 columns.
 It adds some LaTeX commands to the online version, the so-called 
\begin_inset Quotes eld
\end_inset

Evil Red Text
\begin_inset Quotes erd
\end_inset

 that some so vehemently oppose.
 Without it, however, that footnote takes up over two pages, most of which
 is empty space.
 This is an example of permitting a little ugliness in the online version
 to get the printed version to look right.
\end_layout

\end_deeper
\begin_layout Enumerate
When in doubt, compromise.
\end_layout

\begin_deeper
\begin_layout Standard
When in doubt, use good judgement.
\end_layout

\end_deeper
\begin_layout Subsubsection
Semantics
\end_layout

\begin_layout Enumerate
You are 
\begin_inset Quotes eld
\end_inset

we
\begin_inset Quotes erd
\end_inset

.
\end_layout

\begin_deeper
\begin_layout Standard
When you speak, you speak for the entire LyX Team, so use 
\begin_inset Quotes eld
\end_inset

we
\begin_inset Quotes erd
\end_inset

 instead of 
\begin_inset Quotes eld
\end_inset

I
\begin_inset Quotes erd
\end_inset

.
\end_layout

\end_deeper
\begin_layout Enumerate
The reader is 
\begin_inset Quotes eld
\end_inset

you
\begin_inset Quotes erd
\end_inset

.
\end_layout

\begin_deeper
\begin_layout Standard
Whenever you want to say something to the reader, use 
\begin_inset Quotes eld
\end_inset

you,
\begin_inset Quotes erd
\end_inset

 not some contorted construction to avoid being too informal.
 
\end_layout

\end_deeper
\begin_layout Enumerate
Use the term 
\begin_inset Quotes eld
\end_inset

mouse
\begin_inset Quotes erd
\end_inset

 for both the physical pointing object (mouse, joystick, touch pad, track
 ball, etc.) and the mouse cursor which the physical object moves about the
 screen.
\end_layout

\begin_layout Enumerate
Use the term 
\begin_inset Quotes eld
\end_inset

cursor
\begin_inset Quotes erd
\end_inset

 for the little blinking vertical bar that indicates where text can/will
 appear next.
\end_layout

\begin_layout Enumerate
When in doubt, compromise.
\end_layout

\begin_deeper
\begin_layout Standard
When in doubt, use good judgement.
\end_layout

\end_deeper
\begin_layout Subsubsection
\begin_inset LatexCommand label
name "sec:quote"
\end_inset

Quoting Yourself and Others
\end_layout

\begin_layout Standard
In some cases, you'll have something to say, an opinion of yours.
 Since this is your opinion, you're not speaking for the LyX Team.
 You have so much to say, in fact, that it won't fit into a Personal Note
 or an Author's Note.
 In these cases you want to quote yourself.
\end_layout

\begin_layout Standard
Any time you wish to quote someone, be it yourself or someone else, there
 are standard rules one follows.
 Every language has its own rules.
 You should follow the rules that apply to the language of the document
 to which you are contributing.
 
\end_layout

\begin_layout Standard
This creates a problem for the primary documentation.
 The primary documentation is written in English, yet the contributors come
 from many countries.
 The quoting rules for English (well, American English, at least) are outlined
 in the following
\family default
 
\family sans
Figure\InsetSpace ~
Float
\family default
, for your convenience.
 Read them if you need to.
\end_layout

\begin_layout Standard
\begin_inset Float figure
placement htbp
wide false
sideways false
status collapsed

\begin_layout Standard
Quoting rules for English:
\end_layout

\begin_layout Itemize
The body of the quote belongs in a
\family default
 
\family sans
Quotation
\family default
 environment.
\end_layout

\begin_layout Itemize
The sentences prior to the quote should flow logically and smoothly into
 the quote.
\end_layout

\begin_layout Itemize
The sentences immediately following the quote should continue the flow of
 the text.
\end_layout

\begin_layout Itemize
You must,
\emph default
 
\emph on
must
\emph default
 credit the original author of the quote in the sentences immediately before
 or after the quote.
\end_layout

\begin_layout Itemize
Crediting the original author of the quote should not, however, disrupt
 the flow of the text.
\end_layout

\begin_layout Itemize
If you omit text from the beginning of the first sentence in the quote,
 the quote must start with the text 
\begin_inset Quotes eld
\end_inset

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset

.
 This is an ellipsis in square brackets.
\end_layout

\begin_layout Itemize
If you omit text from the end of the last sentence in the quote, the quote
 must end with the text 
\begin_inset Quotes eld
\end_inset

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset

 followed by the sentence's punctuation mark.
\end_layout

\begin_layout Itemize
If you omit any text from the middle of the quote, be it whole sentences
 or parts of sentences, replace it with the text 
\begin_inset Quotes eld
\end_inset

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset

.
\end_layout

\begin_layout Itemize
The quote must be grammatically correct.
 
\end_layout

\begin_deeper
\begin_layout Itemize
If the original is wrong, you must correct it.
\end_layout

\begin_layout Itemize
If omitting part of the quote 
\begin_inset Quotes eld
\end_inset

breaks
\begin_inset Quotes erd
\end_inset

 it, you must correct the problem.
\end_layout

\begin_layout Itemize
For missing words (e.\InsetSpace ~
g.\InsetSpace ~

\begin_inset Quotes eld
\end_inset

the
\begin_inset Quotes erd
\end_inset

 goes missing), place the word in square brackets, 
\begin_inset Quotes eld
\end_inset

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset

 and insert in the quote where needed.
\end_layout

\begin_layout Itemize
For mangled word order, correct the mangled text, following it with the
 text 
\begin_inset Quotes eld
\end_inset

[sic]
\begin_inset Quotes erd
\end_inset

.
\end_layout

\end_deeper
\begin_layout Itemize
Spelling in the quote must be correct.
 Correct any misspelled words and place the text 
\begin_inset Quotes eld
\end_inset

[sic]
\begin_inset Quotes erd
\end_inset

 after the corrected word.
\end_layout

\begin_layout Itemize
Back-to-back bracket blocks merge together.
 Example: 
\begin_inset Quotes eld
\end_inset

[\SpecialChar \ldots{}
][the]
\begin_inset Quotes erd
\end_inset

 is wrong.
 It should be 
\begin_inset Quotes eld
\end_inset

[\SpecialChar \ldots{}
the]
\begin_inset Quotes erd
\end_inset

.
\end_layout

\begin_layout Itemize
If you correct the spelling in 2 or more consecutive words, you can get
 away with one 
\begin_inset Quotes eld
\end_inset

[sic]
\begin_inset Quotes erd
\end_inset

 after the last mistake.
\end_layout

\end_inset


\end_layout

\begin_layout Subsubsection
Coverage
\end_layout

\begin_layout Standard
When describing a new feature or
\family default
 
\family typewriter
*.layout
\family default
 file, be sure to:
\end_layout

\begin_layout Enumerate
Be
\emph default
 
\emph on
clear, concise,
\emph default
 
and
\emph default
 
\emph on
to the point
\emph default
.
 KISS = 
\begin_inset Quotes eld
\end_inset

Keep It Short and Sweet
\begin_inset Quotes erd
\end_inset

 (or, 
\begin_inset Quotes eld
\end_inset

Keep It Simple, Stupid!
\begin_inset Quotes erd
\end_inset

)
\end_layout

\begin_deeper
\begin_layout Itemize
Do
\emph default
 
\emph on
not
\emph default
 write paragraph after paragraph of verbage.
 
\end_layout

\begin_layout Itemize
Get to the point.
\end_layout

\begin_layout Itemize
Take a look at the manual for a commercial word processor --- it's a fine
 example of how
\series default
 
\series bold
NOT
\series default
 to write documentation.
 It's all pithy, substanceless verbage, and its
\emph default
 
\emph on
utterly useless!
\emph default
 
\end_layout

\end_deeper
\begin_layout Enumerate
Avoid being pedantic like The Plague!
\end_layout

\begin_layout Enumerate
In the same vein, don't write more than you have to.
 You're not working in a vacuum --- refer freely to other parts of the manual
 (and other parts of other manuals).
 Even if that 
\begin_inset Quotes eld
\end_inset

other part of the manual
\begin_inset Quotes erd
\end_inset

 is incomplete or empty, refer to it.
 Someone will fill it in eventually.
\end_layout

\begin_layout Enumerate
On the other hand, BE THOROUGH!
\end_layout

\begin_deeper
\begin_layout Enumerate
You are documenting
\emph default
 
\emph on
features
\emph default
, not widgets, not how the source code is organized.
\end_layout

\begin_layout Enumerate
Group by feature, not by widget.
\end_layout

\begin_layout Enumerate
Stay on topic --- one
\family default
 
\family sans
Section
\family default
 should cover
\emph default
 
\emph on
one
\emph default
 feature.
 Use
\family default
 
\family sans
Subsection
\family default
s and further subdivisions to group things if you're documenting several
 related features in a single
\family default
 
\family sans
Section
\family default
.
\end_layout

\begin_layout Enumerate
Describe EVERYTHING related to that feature, no matter where it is.
\end_layout

\begin_deeper
\begin_layout Enumerate
Example: Paragraph Indenting.
 Several popups control its behavior.
 You would document
\emph default
 
\emph on
all
\emph default
 of this: which popups control it, when you use which setting on which popup
 to do which operation, et cetera.
\end_layout

\begin_layout Enumerate
Note from 
\noun on
John Weiss
\noun default
: 
\newline
I've had people only document one popup --- literally.
 This added off-topic information and only described half of the feature,
 since other menus, popups, and even unbound functions contained additional
 stuff.
\newline
I got
\emph default
 
\emph on
really
\emph default
 cranky when that happens, because it means
\emph default
 
\emph on
I
\emph default
 
ended up fixing it.
 Bad help is worse than no help at all.
\end_layout

\begin_deeper
\begin_layout Standard
These remarks still hold true: you'll piss of the DocTeam editor if you
 do things wrong, because he'll have to fix your mistakes.
\end_layout

\end_deeper
\end_deeper
\begin_layout Enumerate
Remember, there are people who will reference
\emph default
 
\emph on
your
\emph default
 section, just as you're referencing someone else's.
 You do want what you write to be useful, don't you?
\end_layout

\end_deeper
\begin_layout Enumerate
When in doubt, compromise.
\end_layout

\begin_deeper
\begin_layout Standard
When in doubt, use good judgement.
\end_layout

\end_deeper
\begin_layout Subsubsection
NEVER NEVER
\emph default
 
\emph on
NEVER EVER
\emph default
 Treat the Reader as if She is Stupid
\end_layout

\begin_layout Enumerate
No dumbing-down.
\end_layout

\begin_layout Enumerate
No talking down to the reader.
\end_layout

\begin_layout Enumerate
The reader is smart enough to know what a mouse is.
\end_layout

\begin_layout Enumerate
The reader is smart enough to know how to use a keyboard, including the

\family default
 
\family sans
Shift-
\family default
,
\family default
 
\family sans
Control-
\family default
, and
\family default
 
\family sans
Meta-
\family default
 keys.
 (The introduction of most of the manuals takes care of the 
\begin_inset Quotes eld
\end_inset


\family sans
Meta-
\family default
 is the
\family default
 
\family sans
Alt-
\family default
 key
\begin_inset Quotes erd
\end_inset

 issue, so you don't need to.)
\end_layout

\begin_layout Enumerate
The reader is smart enough to know that 
\begin_inset Quotes eld
\end_inset

at the cursor
\begin_inset Quotes erd
\end_inset

 means 
\begin_inset Quotes eld
\end_inset

where the text cursor is sitting right now, in the buffer currently visible.
\begin_inset Quotes erd
\end_inset

 
\size small
(Anything more than the word 
\begin_inset Quotes eld
\end_inset

cursor
\begin_inset Quotes erd
\end_inset

 is, IMO, superfluous and wll be deleted .
 So, save yourself the typing, save the editor the cutting, and save the
 reader the strain of sifting through extra verbage that adds no content.)
\end_layout

\begin_layout Enumerate
Rule of thumb: the reader is not an imbecile.
 The reader is merely lost; point them in the right direction, and they
 can take it from there.
\end_layout

\begin_layout Subsection
Tips for the English Version
\end_layout

\begin_layout Standard
\begin_inset LatexCommand label
name "sec:english-only"
\end_inset

When contributing to the primary --- i.\InsetSpace ~
e.\InsetSpace ~
the English language version ---
 of the LyX manuals, keep the following in mind.
\end_layout

\begin_layout Subsubsection
Write as if You're Talking with a Friend.
 
\end_layout

\begin_layout Enumerate
Think that way when you write.
 Play the dialogue in your mind.
\end_layout

\begin_layout Enumerate
Be as informal as you please (without being rude).
\end_layout

\begin_layout Subsubsection
AVOID the Passive Voice
\end_layout

\begin_layout Enumerate
No: 
\begin_inset Quotes eld
\end_inset

It is felt that this name best explains the command's purpose.
\begin_inset Quotes erd
\end_inset

 We know full well who wrote the command: 
\begin_inset Quotes eld
\end_inset

The LyX Team felt ...
\begin_inset Quotes erd
\end_inset

 Or, better yet, 
\begin_inset Quotes eld
\end_inset

We felt that ...
\begin_inset Quotes erd
\end_inset


\end_layout

\begin_layout Enumerate
Things don't happen by magic - somebody or something did it.
 Only politicians use the passive voice to cover up who did something.
 If LyX reformats a paragraph, write, 
\begin_inset Quotes eld
\end_inset

LyX reformatted the paragraph.
\begin_inset Quotes erd
\end_inset

 If
\family default
 
\family typewriter
ispell
\family default
 makes changes, write, 
\begin_inset Quotes eld
\end_inset


\family typewriter
ispell
\family default
 changes the document.
\begin_inset Quotes erd
\end_inset


\end_layout

\begin_deeper
\begin_layout Standard
Rule of thumb: any sentence you can express as, 
\begin_inset Quotes eld
\end_inset

It was done by foo,
\begin_inset Quotes erd
\end_inset

 you can express as, 
\begin_inset Quotes eld
\end_inset

Foo did it.
\begin_inset Quotes erd
\end_inset

 Much nicer.
\end_layout

\end_deeper
\begin_layout Enumerate
I know it's tough.
 We all hear way, way too much garbage English on the TV every day in the
 passive voice.
 Some people think it makes speech better.
 It doesn't.
 It makes speech baroque, if not outright byzantine.
 With a little effort, you can wean yourself off of it.
\end_layout

\begin_layout Enumerate
I
\emph default
 
\emph on
will make you rewrite
\emph default
 anything in the passive voice.
 It's awkward and hard to read.
\end_layout

\begin_layout Enumerate
Note to non-Americans:
\end_layout

\begin_deeper
\begin_layout Standard
Using passive voice is generally considered bad style in the U.\InsetSpace ~
S.\InsetSpace ~
as it is
 too easy to obfuscate your words with it.
 It also bloats sentences, often unnecessarily.
\end_layout

\end_deeper
\begin_layout Subsubsection
Short Sentences.
 Short Paragraphs.
\end_layout

\begin_layout Standard
In English, there is a grammatical error known as the 
\begin_inset Quotes eld
\end_inset

run-on sentence.
\begin_inset Quotes erd
\end_inset

 The classic example of a run-on sentence is 7 clauses strung together with
 the word 
\begin_inset Quotes eld
\end_inset

and.
\begin_inset Quotes erd
\end_inset

 There are, however, less obvious run-on sentences, ones using too many
 subordinate clauses.
 Such sentences may look elegant because they are complex.
 However, they are also extremely difficult to read because they are so
 complex.
\end_layout

\begin_layout Standard
In general, stick to short sentences in written English.
 Getting rid of passive voice (
\begin_inset Quotes eld
\end_inset

\SpecialChar \ldots{}
was done by\SpecialChar \ldots{}

\begin_inset Quotes erd
\end_inset

) shortens and simplifies them.
 Hacking apart sentences with many dependent clauses is another way to shorten
 sentences.
 There are ways to do this yet still have a smooth-flowing paragraph.
\end_layout

\begin_layout Standard
While I'm talking about paragraphs, I'll apply the 
\begin_inset Quotes eld
\end_inset

shorter is better
\begin_inset Quotes erd
\end_inset

 motto to them, as well.
 At the time I started with the manuals (and this Style Sheet), I didn't
 pay too much attention to paragraph size.
 I've since become a big proponent of short paragraphs, with one idea per
 paragraph.
 While long, flowing, multi-concept paragraphs can be nice in novels, we're
 writing manuals.
 Our goal is rapid information location and comprehension, not a literary
 prize.
\end_layout

\begin_layout Standard
There is a single exception to the short sentence, short paragraph rule.
 Particularly complex ideas may need more 
\begin_inset Quotes eld
\end_inset

breathing room.
\begin_inset Quotes erd
\end_inset

 However, you shouldn't encounter such complex ideas often when documenting
 LyX.
 Try to keep things short, and use your judgement as needed.
\end_layout

\begin_layout Standard
To reiterate, yet again, something I said before:
\end_layout

\begin_layout Quote
When in doubt, compromise.
\end_layout

\begin_layout Quote
When in doubt, use good judgement.
\end_layout

\begin_layout Standard
Hopefully, you've got the idea (grin).
\end_layout

\begin_layout Section
Translations
\end_layout

\begin_layout Subsection
Rules of the Translating Trade
\end_layout

\begin_layout Standard
While translating anything, there are certain 
\begin_inset Quotes eld
\end_inset

tools of the trade
\begin_inset Quotes erd
\end_inset

 you should use.
 They will help you greatly.
\end_layout

\begin_layout Subsubsection
Translate one paragraph at a time.
\end_layout

\begin_layout Standard
Most people translate word by word.
 Clearly, you lose all context if you do that.
 A word may have multiple meanings.
 You can't tell which unless you look at the rest of the sentence.
\end_layout

\begin_layout Standard
There is another level to the context issue, however.
 Your dictionary may translate multiple English words the same way.
 All those words mean
\emph default
 
\emph on
roughly
\emph default
 the same thing.
 Each one, however, covers a different shade of meaning, a different mood
 or intent.
 It is often difficult to resolve those shades of meaning in the context
 of even one sentence.
 A paragraph, however, will provide that context.
\end_layout

\begin_layout Subsubsection
You will not translate it correctly on the first try.
\end_layout

\begin_layout Standard
Alright, I admit that you may be able to translate some of the sentences
 at first glance.
 If you know a language well, you may even understand over half of the text.
 Nevertheless, overconfidence can lead you astray.
 There will be some sentences, no matter how few, that will simply confound
 you.
\end_layout

\begin_layout Standard
It is generally a good idea to make multiple passes over a paragraph you're
 translating.
 Even if you translate the entire paragraph on the first pass, make a second
 one.
 You'll often improve upon your first attempt.
\end_layout

\begin_layout Subsubsection
When in doubt, write down all of the meanings for a word.
\end_layout

\begin_layout Standard
You can often translate tricky parts of a text using the context of the
 surrounding sentences.
 So, if you hit a word or phrase you don't know, translate it more than
 one way.
 Picking the most likely translations, summarize them in one to three words
 in place of an 
\begin_inset Quotes eld
\end_inset

exact
\begin_inset Quotes erd
\end_inset

 translation.
 
\end_layout

\begin_layout Subsubsection
Using context, fix the meanings on the next pass.
\end_layout

\begin_layout Standard
This is where your multiple translations of a single word become useful.
 Using the other sentences you translated, you can now translate that mystery--s
entence without reconsulting your dictionary.
\end_layout

\begin_layout Subsubsection
Fix the grammar only after you've finished translating the sentence.
\end_layout

\begin_layout Standard
If there's a mystery phrase in the middle of a sentence, you can't translate
 the entire sentence.
 Why grammatically rearrange the words you translated already? You may need
 to restructure the sentence a second time once you figure out how to translate
 that mystery phrase.
 Better to wait until you've completely translated the sentence to clean
 up its grammar.
 That way, you do so only once.
\end_layout

\begin_layout Subsubsection
If you can't translate it, skip it and come back to it on the next pass.
\end_layout

\begin_layout Standard
Remember the earlier discussion of context and its immense usefulness? There
 is no sin in making multiple passes over a tricky passage.
\end_layout

\begin_layout Subsubsection
Translate the meaning first.
 The rest can wait.
\end_layout

\begin_layout Standard
The information content of the text under translation is the most important
 part.
 This is especially important for a manual, where the information
\emph default
 
\emph on
is the only
\emph default
 important part of the original document.
 Lose that, and you lose the very point of performing the translation.
\end_layout

\begin_layout Subsection
Tips for the Translators
\end_layout

\begin_layout Standard
Those of you contributing to a translation of the LyX manuals must follow
 a modified set of rules.
 The first few rules are analogous to those in section\InsetSpace ~

\begin_inset LatexCommand ref
reference "sec:english-only"
\end_inset

.
 There are additional rules and regulations that follow those first few.
 
\end_layout

\begin_layout Subsubsection
Write as if you are explaining LyX to a colleague you know well.
\end_layout

\begin_layout Enumerate
Think that way when you write.
 Play the dialogue in your mind.
\end_layout

\begin_layout Enumerate
Use a conversational style in your writing.
 Pretend you are teaching LyX to a colleague you know well.
\end_layout

\begin_layout Enumerate
Use a style that is polite without being too formal.
 If, in your culture, informal language is appropriate to use with a colleague,
 use informal speech in the translation of the manual.
\end_layout

\begin_layout Subsubsection
AVOID Snobby, Academic, Specialized, or 
\begin_inset Quotes eld
\end_inset

Dead
\begin_inset Quotes erd
\end_inset

 Writing.
 
\end_layout

\begin_layout Standard
In English, the passive voice appears formal, dry, barren.
 It also often adds unnecessary complexity.
 In other langauges, however, this is not the case.
 There is nothing wrong with passive voice, and people use it frequently
 in everyday conversation.
 Nevertheless, your translation of the LyX manuals must avoid 
\begin_inset Quotes eld
\end_inset

dead
\begin_inset Quotes erd
\end_inset

 writing.
\end_layout

\begin_layout Standard
In Germany, there is a magazine known as 
\begin_inset Quotes gld
\end_inset

Der Spiegel.
\begin_inset Quotes grd
\end_inset

 The writing in it is so complex, it is extremely difficult for non-native
 German speakers to understand.
 While sophisticated, the writing style of 
\begin_inset Quotes gld
\end_inset

Der Spiegel
\begin_inset Quotes grd
\end_inset

 is not what a German uses in everyday conversation.
 Nor is the writing style for a Russian mathematics journal.
 Such specialized or overly-sophisticated styles are 
\begin_inset Quotes eld
\end_inset

dead
\begin_inset Quotes erd
\end_inset

 in the sense that they are seldom used by normal people in everyday speech.
\end_layout

\begin_layout Standard
We who write the LyX manuals, original or translated, seek to
\emph default
 
\emph on
inform
\emph default
.
 If we write in a style only a few people use, and use seldomly, we will
 fail to inform.
 Use a writing style that mirrors everyday speech (without being vulgar,
 of course).
 
\end_layout

\begin_layout Subsubsection
Keep the Writing Simple.
\end_layout

\begin_layout Standard
For the English version, I wrote, 
\begin_inset Quotes eld
\end_inset

Use short sentences and short paragraphs.
\begin_inset Quotes erd
\end_inset

 What if, however, short sentences and paragraphs are something only children
 use in your language? What if, in yet another language, short sentences
 imply rudeness? Naturally, you would not want to use them in your translation.
\end_layout

\begin_layout Standard
Nevertheless, the translations of the LyX manuals should be as clear as
 the originals.
 So, for our international colleagues, we apply this rule: Keep your sentences
 and paragraphs as short as makes sense.
\end_layout

\begin_layout Standard
Remember: we're translating manuals here, folks.
 Our goal is rapid information location and comprehension, not a literary
 prize.
 Try to keep your writing concise yet smooth-flowing.
 And use your judgement as needed:
\end_layout

\begin_layout Quote
When in doubt, compromise.
\end_layout

\begin_layout Quote
When in doubt, use good judgement.
\end_layout

\begin_layout Subsubsection
Translators must follow the Style Sheet, too!
\end_layout

\begin_layout Standard
Everything in this manual ---
\emph default
 
\emph on
except section\InsetSpace ~

\begin_inset LatexCommand ref
reference "sec:english-only"
\end_inset


\emph default
 --- applies to every LyX documenter, no matter what the language.
\end_layout

\begin_layout Subsubsection
Translators must read the Style Sheet Supplement for their language.
\end_layout

\begin_layout Standard
For every translation project, there is a Supplement to the Style Sheet.
 It will be named:
\end_layout

\begin_layout Quote

\family typewriter
DocStyle_Supplement_<cn>.lyx
\end_layout

\begin_layout Standard
\SpecialChar \ldots{}
where 
\begin_inset Quotes eld
\end_inset


\family typewriter
<cn>
\family default

\begin_inset Quotes erd
\end_inset

 is your language's two-letter locale code.
 The Translation Project Chief for your language wrote this.
 If he hasn't, pester him to do so! <
\emph on
wink!
\emph default
>
\end_layout

\begin_layout Subsubsection
The English versions of the manuals are not Sacred Text.
\end_layout

\begin_layout Standard
You do not need to translate everything word for word.
 In fact, you shouldn't.
 Keep to the spirit of the originals, not the letter.
 Be as creative as you want, as long as you
\emph default
 
\emph on
accurately
\emph default
 and
\emph default
 
\emph on
completely
\emph default
 convey all of the information contained in the English versions.
\end_layout

\begin_layout Subsubsection
Any information in the LyX manuals must also be in the translations.
\end_layout

\begin_layout Standard
\begin_inset LatexCommand label
name "sec:accuracy"
\end_inset

This falls under translating the orignals accurately and completely.
 
\end_layout

\begin_layout Itemize
Omitting any feature description is
\emph default
 
\emph on
stricly forbidden
\emph default
.
\end_layout

\begin_layout Itemize
Misrepresenting or misdescribing any LyX feature or operation
\emph default
 
\emph on
must be avoided
\emph default
.
\end_layout

\begin_layout Itemize
The translation
\emph default
 
\emph on
cannot
\emph default
 outpace the original.
\newline
If no one has documented new feature in the primary
 LyX manuals (i.\InsetSpace ~
e.\InsetSpace ~
the English versions), do not do so in the translations.
 If you're really looking for something to do, either:
\end_layout

\begin_deeper
\begin_layout Itemize
\SpecialChar \ldots{}
focus on translating something you haven't yet,
\newline
OR
\end_layout

\begin_layout Itemize
\SpecialChar \ldots{}
update or repair the primary manual.
\end_layout

\begin_layout Standard
If you cannot or do not want to do one of the above, then take a break.
 Relax.
 Wait for the main manuals to catch up before translating anything else.
\end_layout

\end_deeper
\begin_layout Subsubsection
What you cannot translate, you may omit (usually).
\end_layout

\begin_layout Standard
Prepositions, idioms, metaphors, slang, Oh My! There's a jungle of potentially
 untranslatable text you may face.
 Happily, none of these untranslatables are essential to the original text\SpecialChar \ldots{}

 usually.
 If you can't translate a phrase or two, try omitting them.
 If the rest of the paragraph still makes sense, then don't worry about
 the omission.
\end_layout

\begin_layout Standard
There may be special cases where omitting part of a sentence or paragraph
 violates rule\InsetSpace ~

\begin_inset LatexCommand ref
reference "sec:accuracy"
\end_inset

.
 In those cases,
\emph default
 
\emph on
do not omit!
\emph default
 You must try and translate those tricky spots.
\end_layout

\begin_layout Subsubsection
Translators may add their own fluff to the information content.
\end_layout

\begin_layout Standard
After you do strip away all of the idioms, metaphors, slang, humor, and
 other 
\begin_inset Quotes eld
\end_inset

expendable text,
\begin_inset Quotes erd
\end_inset

 you may find that your translated manual is dull and dry.
 Why not add your own fluff? Add text that makes the manual a pleasure to
 read, that engages the reader.
 It may take the form of humor, or metaphors, or sayings.
 Whatever you add, it should be 
\begin_inset Quotes eld
\end_inset

in context.
\begin_inset Quotes erd
\end_inset

 It should not clash with the explanation of LyX features and functions.
\end_layout

\begin_layout Subsection
For Translation Project Chiefs
\end_layout

\begin_layout Subsubsection
The First Is In Charge
\end_layout

\begin_layout Standard
If you were the first person to start translating the manuals, you're the
 LyXDoc Translation Project Chief for your language.
 If you are the
\emph default
 
\emph on
only
\emph default
 person translating the LyXDocs, that automatically makes you the Translation
 Project Chief.
\end_layout

\begin_layout Standard
Amongst other things, that means that you must read this section and perform
 the tasks described here.
\end_layout

\begin_layout Standard
If you are a member of a LyX Documentation Translation Team, but
\emph default
 
\emph on
are not
\emph default
 its Chief, you may stop reading.
 The remainder of this section will be of no interest to you.
 If you came to the Style Sheet from the Supplement for your language, you
 may return to it.
\end_layout

\begin_layout Standard
If you have not read the Style Sheet Supplement for your language, you should
 read it now.
 
\end_layout

\begin_layout Subsubsection
Read the Style Sheet
\end_layout

\begin_layout Standard
No documenter is excused from following the Style Sheet, not even a Translation
 Project Chief.
\end_layout

\begin_layout Standard
Actually, it is
\emph default
 
\emph on
especially
\emph default
 important that the Translation Project Chiefs read the Style Sheet.
\end_layout

\begin_layout Subsubsection
Make your translators read the Style Sheet
\end_layout

\begin_layout Standard
No documenter is excused from following the Style Sheet.
\end_layout

\begin_layout Standard
Since your translation team is translating, they know
\emph default
 
\emph on
some
\emph default
 English, at least.
 Therefore, they should be able to read the Style Sheet.
\end_layout

\begin_layout Subsubsection
Provide a 
\begin_inset Quotes eld
\end_inset

Supplement
\begin_inset Quotes erd
\end_inset

 to this Style Sheet
\end_layout

\begin_layout Standard
There are parts of this Style Sheet that are English-specific.
 I have tried to provide a general, language-independent description of
 certain details in this section.
 Unfortunately, that general description doesn't cover the specifics of
 each language.
 
\end_layout

\begin_layout Standard
That's where you, as head of a LyXDoc Translation Team, come in.
\end_layout

\begin_layout Standard
Every Translation Team Chief is
\emph default
 
\emph on
required
\emph default
 to write a Supplement to the official Documentation Style Sheet, with specifics
 issues affecting your language.
 (You are, after all, the LyX Team expert on your native tongue.) Follow
 these guidelines when writing the Supplement:
\end_layout

\begin_layout Enumerate
Name the file:
\newline

\family typewriter
DocStyle_Supplement_<cn>.lyx
\family default

\newline
\SpecialChar \ldots{}
where 
\begin_inset Quotes eld
\end_inset


\family typewriter
<cn>
\family default

\begin_inset Quotes erd
\end_inset

 is the two-letter code for your language.
 This is the same two-letter code that is part of the filenames for the
 translated manuals.
 Example: 
\begin_inset Quotes eld
\end_inset


\family typewriter
_de
\family default

\begin_inset Quotes erd
\end_inset

 for German, 
\begin_inset Quotes eld
\end_inset


\family typewriter
_sv
\family default

\begin_inset Quotes erd
\end_inset

 for Swedish, and 
\begin_inset Quotes eld
\end_inset


\family typewriter
_ru
\family default

\begin_inset Quotes erd
\end_inset

 for Russian.
\end_layout

\begin_layout Enumerate
Do not worry about where the file goes.
 The CVS maintainers will locate all documentation and Style Sheet Supplements
 in an appropriate place.
\end_layout

\begin_layout Enumerate
Document Properties: 
\end_layout

\begin_deeper
\begin_layout Itemize
For consistency, use the same document class and other document properties
 as the Style Sheet.
\begin_inset Foot
status collapsed

\begin_layout Standard
Specifically, check the settings in the
\family default
 
\family sans
Document Layout
\family default
 popup.
 Use those in your Supplement.
\end_layout

\end_inset


\end_layout

\begin_layout Itemize
Exceptions: Use margins, indentation/paragraph separation, language, and
 encoding appropriate for your language.
\end_layout

\end_deeper
\begin_layout Enumerate
The title of the Supplement: 
\end_layout

\begin_deeper
\begin_layout Itemize
The title will use the 
\begin_inset Quotes eld
\end_inset


\family sans
Title
\family default

\begin_inset Quotes erd
\end_inset

 paragraph environment.
 In your native tongue, the title will read:
\end_layout

\begin_deeper
\begin_layout Standard

\family typewriter
Documentation Project Style Sheet:
\newline
Supplement for the <foo> Translation Project
\end_layout

\begin_layout Standard
(Replace 
\begin_inset Quotes eld
\end_inset


\family typewriter
<foo>
\family default

\begin_inset Quotes erd
\end_inset

 with the name of your language.)
\end_layout

\end_deeper
\begin_layout Itemize
If, in your language, 
\begin_inset Quotes eld
\end_inset

supplement
\begin_inset Quotes erd
\end_inset

 translates into 
\begin_inset Quotes eld
\end_inset

appendix,
\begin_inset Quotes erd
\end_inset

 we have a problem.
 In English, 
\begin_inset Quotes eld
\end_inset

Supplement
\begin_inset Quotes erd
\end_inset

 and 
\begin_inset Quotes eld
\end_inset

Appendix
\begin_inset Quotes erd
\end_inset

 have somewhat different meanings.
 An appendix is an extra part of a document.
 A supplement is an extra document.
 
\end_layout

\begin_deeper
\begin_layout Standard
Choose a replacement word accordingly.
 Whatever you choose to replace 
\begin_inset Quotes eld
\end_inset

Supplement,
\begin_inset Quotes erd
\end_inset

 it must not have the same translation as the word 
\begin_inset Quotes eld
\end_inset

appendix.
\begin_inset Quotes erd
\end_inset


\end_layout

\end_deeper
\end_deeper
\begin_layout Enumerate
Below the title, in the 
\begin_inset Quotes eld
\end_inset


\family sans
Author
\family default

\begin_inset Quotes erd
\end_inset

 paragraph environment, place your name.
\end_layout

\begin_deeper
\begin_layout Standard
There will be no abstract.
\end_layout

\end_deeper
\begin_layout Enumerate
The first
\family default
 
\family sans
Section
\family default
 of the Supplement:
\end_layout

\begin_deeper
\begin_layout Standard
The first thing you will do is strongly yet politely encourage the reader
 to stop reading the 
\begin_inset Quotes eld
\end_inset

Supplement
\begin_inset Quotes erd
\end_inset

 and go read the Style Sheet.
 The reader should not return to the 
\begin_inset Quotes eld
\end_inset

Supplement
\begin_inset Quotes erd
\end_inset

 until he has read
\emph default
 
\emph on
and
\emph default
 understood the Style Sheet proper.
\end_layout

\end_deeper
\begin_layout Subsubsection
Keep the Supplement Succinct
\end_layout

\begin_layout Standard
This Style Sheet is already very detailed.
 DocTeam members all have a lot to read.
 We don't want to place an extra burden on translators.
 Therefore, keep the Supplement as short as you can without losing information.
\end_layout

\begin_layout Subsubsection
Font Issues
\end_layout

\begin_layout Standard
The second
\family default
 
\family sans
Section
\family default
 will be about font issues\SpecialChar \ldots{}
 if you have any.
 Not all Translation Project Chiefs will need to deal with this issue.
 The fonts:
\end_layout

\begin_layout Itemize

\family typewriter
Typewriter
\end_layout

\begin_layout Itemize

\family sans
Sans Serif
\end_layout

\begin_layout Itemize
Roman
\newline

\emph on
Emphasized (actually Italics)
\end_layout

\begin_layout Itemize

\bar under
Underlined
\end_layout

\begin_layout Itemize

\series bold
Bold
\end_layout

\begin_layout Itemize

\noun on
Noun (actually Small Caps)
\end_layout

\begin_layout Standard
\SpecialChar \ldots{}
certainly exist for all languages that use the Roman alphabet.
 Do they exist, however, for Greek? How about Cyrillic? These different
 fonts almost certainly do not exist for Devanagri, Chinese, Korean, Japanese,
 Hebrew, Arabic, and other scripts.
 
\end_layout

\begin_layout Standard
There will be some languages for which following the font-scheme specified
 in this Style Sheet may not be possible.
 If you are the Translation Project Chief for such a language, you have
 extra work.
\end_layout

\begin_layout Standard
In the font section of the Supplement, you will provide a new typographic
 style, designed specifically for your writing system.
 For consistency, the title of this section in every Supplement should translate
 into English as 
\begin_inset Quotes eld
\end_inset

fonts.
\begin_inset Quotes erd
\end_inset

 Before adding anything to this section, however, determine what this new
 typographic style will look like.
 Stick to the font specifications in this Style Sheet as best you can, whenever
 you can.
 When you cannot, use the following suggestions:
\end_layout

\begin_layout Itemize
Guidelines for 
\begin_inset Quotes eld
\end_inset

translating
\begin_inset Quotes erd
\end_inset

 fonts, 
\newline
or
\newline
What to do when a font doesn't exist:
\end_layout

\begin_deeper
\begin_layout List
\labelwidthstring MMMMMMMM
Roman Use the font that typesetters in your language use for printing books,
 manuals, etc.
 This will typically be the default font LyX (and LaTeX) uses in your language.
\end_layout

\begin_layout List
\labelwidthstring MMMMMMMM

\noun on
Noun\InsetSpace ~
Style
\noun default
 This is for people's names.
 If there is special font for names in your alphabet/writing system, use
 it in place of this.
 Otherwise, write names in the default font, typeset according to the rules
 of your language.
\end_layout

\begin_layout List
\labelwidthstring MMMMMMMM

\emph on
Emphasized
\emph default
 Use the font with which your language normally emphasizes text.
\end_layout

\begin_deeper
\begin_layout Standard
Use a font that is different from your language's equivalent of
\series default
 
\series bold
Boldface
\series default
.
 In other words, your
\family default
 
\family sans
Section
\family default
,
\family default
 
\family sans
Subsection
\family default
 and similar headers will be in one typeface, perhaps
\series default
 
\series bold
Boldface
\series default
, perhaps not.
 Whatever that font is, avoid using it for
\emph default
 
\emph on
Emphasized
\emph default
 if at all possible!
\end_layout

\end_deeper
\begin_layout List
\labelwidthstring MMMMMMMM

\family typewriter
Typewriter
\family default
 Pick up a computer program manual written in your language.
 It will use a special typeface for filenames, for command names, program
 names, and such.
 Use that same font in place of
\family default
 
\family typewriter
Typewriter
\family default
.
\end_layout

\begin_layout List
\labelwidthstring MMMMMMMM

\family sans
Sans\InsetSpace ~
Serif
\family default
 Pick any other font that is different from the ones you're using in place
 of
\emph default
 
\emph on
Emphasized
\emph default
,
\series default
 
\series bold
Boldface
\series default
, and
\family default
 
\family typewriter
Typewriter
\family default
.
 If you're unlucky, and your language's writing system doesn't have enough
 fonts, use the same font you picked to replace
\family default
 
\family typewriter
Typewriter
\family default
.
 Only do this, however, if your alphabet/writing system has very few fonts
 to pick from.
\end_layout

\begin_layout List
\labelwidthstring MMMMMMMM

\family sans
\bar under
U
\bar default
nderlined\InsetSpace ~
Sans\InsetSpace ~
Serif
\family default
 Don't worry about this one.
\end_layout

\begin_deeper
\begin_layout Standard
If you use some special font on-screen to highlight the accelerator keys
 for menus, buttons, and other widgets, you might want to mimic that in
 the translations.
 It is not required, however.
 Therefore, if you can't mimic this typographic convention in your native
 writing system, don't.
\end_layout

\end_deeper
\end_deeper
\begin_layout Standard
Note that you may also want to describe fonts that your Translation Team
 should
\emph default
 
\emph on
never
\emph default
 use.
 For example, no contributer to the English/European versions may ever use

\series default
 
\series bold
Boldface
\series default
, as this is used for section-headings.
 Since there are enough other fonts, we who use the Roman alphabet and its
 variants can afford to omit
\series default
 
\series bold
Boldface
\series default
.
 
\end_layout

\begin_layout Standard
Once you have determined which fonts in your native writing system will
 replace one or more of the above, propose it to the LyX Developer's Mailing
 List.
 You may receive valuable feedback this way.
 If not, that's okay.
 If no one can read your writing system, and therefore cannot comment, that's
 also okay.
 Go ahead and describe the typographic standard you created in the Supplement.
 
\end_layout

\begin_layout Standard
Remember: stick to the font specifications in this Style Sheet as best you
 can, whenever you can.
\end_layout

\begin_layout Subsubsection
Quoting Style and the
\family default
 
\family sans
Quote
\family default
 vs.

\family default
 
\family sans
Quotation
\family default
 Issue
\end_layout

\begin_layout Standard
The next section of the Supplement will cover the issue of quoting.
 Give it an appropriate title.
\end_layout

\begin_layout Standard
One of the first things you should do in that section is resolve the following
 issue:
\end_layout

\begin_layout Itemize
Decide whether
\family default
 
\family sans
Quote
\family default
 or
\family default
 
\family sans
Quotation
\family default
 is the correct paragraph environment for your language.
\end_layout

\begin_layout Itemize
In the Supplement, specify which one to use.
\end_layout

\begin_layout Standard
English has its own typography and style for quoting others.
 The Style Sheet describes that typography in section\InsetSpace ~

\begin_inset LatexCommand ref
reference "sec:quote"
\end_inset

.
 Your language also has a specific typography and style for quotations.
 Describe that style in this section of the Supplement, too.
 Naturally, you do not need to go overboard.
 Section\InsetSpace ~

\begin_inset LatexCommand ref
reference "sec:quote"
\end_inset

 of this Style Sheet is overly detailed for a good reason.
 Authors of the primary LyX manuals are not necessarily native English speakers.
 The members of your Translation Team, however, will all likely be native
 speakers of your language.
 Therefore, discuss proper quoting style of your native tongue to an appropriate
 level of detail.
\end_layout

\begin_layout Subsubsection
Translations of Style Sheet Terminology
\end_layout

\begin_layout Standard
In the Supplement, you must provide a standard translation of certain key
 phrases for the members of your Translation Team.
 Place this in a section following the one about quotations.
\end_layout

\begin_layout Standard
In particular, standardize the translations of the phrases: 
\end_layout

\begin_layout Itemize
Note from 
\noun on
<foo>:
\end_layout

\begin_layout Itemize

\emph on
Author's Note:
\end_layout

\begin_layout Standard
Do
\emph default
 
\emph on
not
\emph default
 change the typography of the 
\begin_inset Quotes eld
\end_inset

Personal Note
\begin_inset Quotes erd
\end_inset

 and 
\begin_inset Quotes eld
\end_inset

Author's Note,
\begin_inset Quotes erd
\end_inset

 however.
 Only provide a translation for the opening phrases.
 Insist that the members of your Translation Team use these two tools correctly.
\end_layout

\begin_layout Standard
While we are discussing proper use of the 
\begin_inset Quotes eld
\end_inset

Personal Note
\begin_inset Quotes erd
\end_inset

 and 
\begin_inset Quotes eld
\end_inset

Author's Note
\begin_inset Quotes erd
\end_inset

 in translations, let's talk about a related problem.
 The 
\begin_inset Quotes eld
\end_inset

Author's Note
\begin_inset Quotes erd
\end_inset

 is meant to be a note from the author of a manual to the reader.
 In the case of a translation, however, the translator is
\emph default
 
\emph on
not
\emph default
 the author! How then should a translator translate an 
\begin_inset Quotes eld
\end_inset

Author's Note?
\begin_inset Quotes erd
\end_inset


\end_layout

\begin_layout Standard
You, as Translation Project Chief, must decide.
 You can forbid translation of pre-existing 
\begin_inset Quotes eld
\end_inset

Author's Notes,
\begin_inset Quotes erd
\end_inset

 omitting them entirely instead.
 You could tell your translators to read any 
\begin_inset Quotes eld
\end_inset

Author's Note
\begin_inset Quotes erd
\end_inset

 they may encounter, understand it, then write their own 
\begin_inset Quotes eld
\end_inset

Author's Note
\begin_inset Quotes erd
\end_inset

 about the situation, not as a translation but as a personal opinion.
 You may decide on some other policy.
\end_layout

\begin_layout Standard
Whatever you decide, codify your policy in its own
\family default
 
\family sans
Section
\family default
 or
\family default
 
\family sans
Subsection
\family default
 or whatever.
 Place it near the section where you translated 
\begin_inset Quotes eld
\end_inset

Personal Note
\begin_inset Quotes erd
\end_inset

 and 
\begin_inset Quotes eld
\end_inset

Author's Note
\begin_inset Quotes erd
\end_inset

.
\end_layout

\begin_layout Subsubsection
Lost in Translation
\end_layout

\begin_layout Standard
After describing all of the previous issues, create a new
\family default
 
\family sans
Section
\family default
.
 Give it the name, 
\begin_inset Quotes eld
\end_inset

Lost in Translation,
\begin_inset Quotes erd
\end_inset

  or something similar.
\end_layout

\begin_layout Standard
In this section you will discuss any common English metaphors, humor, connotatio
n, or other difficult to translate text.
 Try to balance brevity and completeness.
 Devote a
\family default
 
\family sans
Subsection
\family default
 --- or even
\family default
 
\family sans
Subsubsection
\family default
s --- to each specific issue.
\end_layout

\begin_layout Subsubsection
\SpecialChar \ldots{}
 
\begin_inset Quotes eld
\end_inset

Yes, we mean now.
\begin_inset Quotes erd
\end_inset

 \SpecialChar \ldots{}

\end_layout

\begin_layout Standard
Throughout the manuals, the DocTeam has used the following sentences:
\end_layout

\begin_layout Quote
If you haven't read the <
\emph on
Foo
\emph default
> manual, go read it.
 Yes, we mean now.
\end_layout

\begin_layout Standard
This sentence will be tricky to translate, since it contains non-translatable
 connotations.
 Therefore, create a
\family default
 
\family sans
Subsection
\family default
 for this issue in your 
\begin_inset Quotes eld
\end_inset

Lost in Translation
\begin_inset Quotes erd
\end_inset

 section.
 Present the 
\begin_inset Quotes eld
\end_inset

\SpecialChar \ldots{}
 Yes, we mean now\SpecialChar \ldots{}

\begin_inset Quotes erd
\end_inset

 sentences, then present a translation, along with any explanation you feel
 necessary.
\end_layout

\begin_layout Standard
Here's what those two sentences, sitting alone in their own paragraph, mean:
\end_layout

\begin_layout Standard
The first sentence uses the English conditional followed by an imperative.
 We, as the LyX team, are commanding the reader to go back to another manual.
 For example, the
\emph default
 
\emph on
Intro
\emph default
 manual is a prerequisite for all of the other manuals.
 The conditional clause preceeding the command means, 
\begin_inset Quotes eld
\end_inset

You do not need to perform this command twice.
\begin_inset Quotes erd
\end_inset


\end_layout

\begin_layout Standard
The second sentence adds force to the command.
 Culturally, the imperative tense of a verb in English is not necessarily
 forceful.
 The way we wrote that command, 
\begin_inset Quotes eld
\end_inset

go read it,
\begin_inset Quotes erd
\end_inset

 is firm, yet polite.
 The reader may choose to ignore it.
 By following with, 
\begin_inset Quotes eld
\end_inset

Yes, we mean now,
\begin_inset Quotes erd
\end_inset

 we imply two things.
 First, we add some 
\begin_inset Quotes eld
\end_inset

resistive force
\begin_inset Quotes erd
\end_inset

 to the command.
 That second sentence reinforces the command, making it a bit harder to
 ignore.
 Second, the sentence itself implies a certain sense of urgency.
 You cannot merely wait until later to fulfill that command.
 The brief pragraph, and its sudden end, add still further subtle reinforcement
 to the command, 
\begin_inset Quotes eld
\end_inset

go do the required reading before using this manual.
\begin_inset Quotes erd
\end_inset


\end_layout

\begin_layout Standard
Note that all of this commanding and reinforcing is nevertheless in a polite
 format.
 Furthermore, it is in a subtle form.
 We are commanding the reader to do something, but in an indirect fashion.
 This way, the reader does not feel like we are bullying him.
\end_layout

\begin_layout Subsubsection
Firm Convincing vs.
 Rudeness
\end_layout

\begin_layout Standard
In the same part of the Supplement that you place the 
\begin_inset Quotes eld
\end_inset

\SpecialChar \ldots{}
Yes, we mean now\SpecialChar \ldots{}

\begin_inset Quotes erd
\end_inset

 translation, discuss the English version's use of 
\begin_inset Quotes eld
\end_inset

firm convincing.
\begin_inset Quotes erd
\end_inset


\end_layout

\begin_layout Standard
You see, here in America, we often say that everything is permitted unless
 explicitly banned by law.
 As a result, manuals for computer software are frequently ignored and the
 software subsequently blamed for not being 
\begin_inset Quotes eld
\end_inset

user-friendly.
\begin_inset Quotes erd
\end_inset

 This is where the use of 
\begin_inset Quotes eld
\end_inset

firm convincing
\begin_inset Quotes erd
\end_inset

 comes in.
 
\end_layout

\begin_layout Standard
We who wrote the manuals added sentences insisting that the reader not ignore
 certain parts of the documentation.
 We wrote in a manner that was polite, yet firmly asserted that the user
 was misusing the software if he did not read the manual correctly.
 We did not, however, want to sound threatening, coercive, or bullying.
\end_layout

\begin_layout Standard
In your culture, cajoling the reader into using the manuals correctly may
 not be necessary.
 It may, in fact, be outright rude.
 Additionally, translating the firm-but-convincing bits may not work.
 The translation may sound weird, or rude, or hostile.
 Therefore, you and your translation team will face many sentences that
 you cannot translate.
\end_layout

\begin_layout Standard
You, the Translation Project Chief, must discuss this issue.
 Try and find parts of the original manuals where some friendly but firm
 convincing does not translate properly.
 Use these cases as the basis for examples of the problem.
 Be sure to then offer a solution (i.\InsetSpace ~
e.\InsetSpace ~
how you want such sentences translated.)
 If stumped, ask for help on the LyX Developer's List.
\end_layout

\begin_layout Subsubsection
Anything Else?
\end_layout

\begin_layout Standard
You can add more sections to the Supplement if you need to discuss other
 issues.
 There may be policies or guidelines that you want to set for your Translation
 Team.
 Be careful, however! Keep the Supplement
\emph default
 
\emph on
short
\emph default
.
 
\end_layout

\end_body
\end_document
